About EAPRIL
EAPRIL is an international non-profit membership organisation—composed of researchers, policy makers, and education professionals—that connects research and practice in education and professional learning.
EAPRIL vzw organises various activities throughout the year, with our annual conference in November as the highlight. To strengthen our team, we are seeking an Association & Conference Assistant who is proactive, eager to learn, independent, and flexible. In this role, you will support the Association & Conference Manager with the daily management of the organisation, administrative tasks, and the coordination of our activities. During our conference, you will also represent EAPRIL and serve as an important point of contact.
Your role
As an Association & Conference Assistant, you play a key behind-the-scenes role. You enjoy keeping an overview, thinking ahead, and taking hands-on action where needed. You will work closely with the Association & Conference Manager, the Board, and external partners (e.g., accountant).
Tasks & Responsibilities
You will support the following:
* Managing communication with the community (questions about registration, membership, etc.)
* Preparing and closely monitoring a detailed budget, in collaboration with financial administration and the accountant.
* Organising and following up on all phases of the conference cycle, including abstract submission, the review process, and registration.
* IT-related tasks concerning our conference platform and optimising digital processes within this system where needed.
* Preparing board meetings and other consultation moments, in close collaboration with the chair and the association & conference manager (agenda, timing, hotel bookings...).
* Taking minutes during meetings and distributing the reports.
* Following up on legal and financial matters in collaboration with the Board, the accountant, and your direct colleague.
* Practical and logistical follow-up (office space, materials management, logistics, etc.).
* Ensuring smooth operations during the conference in the last week of November, together with the association & conference manager and volunteers.
* Acting as a backup for our association & conference manager.
Your Profile
* You hold a bachelor's degree or have equivalent experience.
* Experience with conference/event management tools is an asset.
* Experience with (part of) the tasks listed above and/or within a similar work environment is a plus.
* You communicate excellently in both Dutch
and
English, orally and in writing.
* You have proficient MS Office skills and strong IT abilities in general.
* You are proactive, eager to learn, and independent, and you enjoy working within a small team.
* You are responsible, a strong planner, and good at multitasking.
* Knowledge of website management, CRM systems, and Mailchimp is an advantage.
* Experience with basic accounting and budget management is a plus.
* You are willing to travel abroad up to twice a year to support the annual conference (1 week) and a scouting visit.
What We Offer
* A varied and engaging position of 1 day per week for 1 year, with the possibility of extension. Working hours to be agreed with the Association & Conference Manager.
* A pleasant workplace in the centre of Leuven, with the possibility of structural working from home.
* A small, dedicated team where everyone's contribution is valued.
* Working in an international environment with plenty of variety.
* An attractive and competitive salary, depending on experience.
* The opportunity to travel within Europe and build international contacts.
Interested?
Send your CV and motivation letter (in English) to
before
7 January 2026.
Interviews with selected candidates will take place in the week of
12 January 2026
.