EEAS Vacancy: Secretary (AST‑SC2) to the Deputy Managing Director (DMD) – DMD MENA, Middle East and North Africa
Position type: Temporary Agent under Article 2(b) of the Conditions of Employment of Other Servants (CEOS) at the grade of AST/SC2.
Responsibilities
* Provide efficient secretarial support.
* Provide overall administrative support to the Deputy Managing Director (DMD).
* Coordinate the administrative and financial procedures and processes.
* Deliver the expected outputs and achieve the objectives required by the DMD in accordance with existing rules governing the EEAS administration.
* Carry out various administrative tasks such as diary‑keeping, overview of deadlines for DMD MENA tasks and coordination with the secretaries of the MD and of the Divisions, filtering telephone calls, filing and ordering supplies, dealing with correspondence; document management: registration of incoming and outgoing correspondence, including in Ares.
* Organise missions of DMD MENA staff using MIPS+ application.
* Support the organisation of key meetings and events such as MENA directors meetings.
* Support the DMD in the overall management of Human resources processes.
Eligibility Criteria
* Be a national of one of the EU Member States and enjoy full rights as a citizen.
* Meet any obligations imposed on him or her by the laws concerning military service.
* Provide the appropriate character references as to their suitability for the performance of their duties.
* Have the capacity to work in languages of the CFSP in writing and orally.
* Secondary education attested by a diploma giving access to post‑secondary education, followed by at least 7 years’ professional experience directly related to the nature of the duties; OR Relevant professional training followed by at least 7 years’ professional experience directly related to the nature of the duties.
* Candidates who, at the time of the application, are EU officials, independently of their administrative status under Article 35 of the SR, cannot request to be recruited as temporary agents under Article 2(b) of the CEOS and, in the interest of the service, are therefore ineligible.
Selection Criteria
* Proven experience in the secretariat field. Experience in the field of external relations will be an asset.
* Experience in treatment of classified and sensitive information.
* Experience in operational and administrative support.
* Experience in resources, information and document management.
* Adaptability to new working environment and be a good team player.
* Very good computer skills (MS Office) and good knowledge of standard administrative procedures.
* Ability to perform multiple tasks, to adjust to changing priorities, pressing deadlines, perform tasks autonomously and ensure good coordination with the other secretaries and with the Divisions.
* Very good knowledge of English and French in oral and written form supported by recognised experience in using them as main working languages.
* Good inter‑personal skills, excellent team working spirit, flexibility to accept when needed long working hours and availability to work mainly in presence mode.
* Experience of working in a team in multi‑disciplinary and multi‑cultural environment.
* Experience in working with or within other EU institutions and/or in EU Delegations.
* A certain level of understanding of the region in the remit of the Directorate as well as exposure to Diplomacy.
Equal Opportunities
The EEAS strives to be a dynamic, respectful and inclusive Service. We value the talent and professional excellence of our staff, and are committed to building an organisation where gender equality and the respect of diversity are core values, as set out in the EEAS Mission Statement and the EEAS Agenda for Diversity and Inclusion. The EEAS is committed to achieving gender balance within its workforce and strives to avoid any form of discrimination during this selection procedure, as per Article 1(d) of the SR. We actively welcome applications from all qualified candidates without any discrimination based on any ground. We commit to recruit candidates with the highest standard of ability, efficiency and integrity, carrying out a selection based on merits required for the post and from the broadest possible geographical basis among the EU Member States.
Legal Basis
Vacancy filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS) and EEAS Decision ADMIN(2015) 20 on the engagement and use of temporary agents.
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