Ph3Executive Assistant to General Counsel Corporate Secretary Office /h3 pProvide comprehensive administrative and operational support to the General Counsel (GC) and Legal Compliance team. Act as a trusted partner to the GC, enabling the effective execution of priorities, ensuring operational excellence, and fostering collaboration across departments and leadership levels. /p h3Key Responsibilities /h3 ul liServe as the primary point of contact for the GC and Legal function. /li liManage the GC’s calendar, travel logistics, priorities, and follow‑up on action items. /li liCoordinate and organize meetings, events, and high‑level engagements (e.g., ExCom, Management Committee, Board). /li liHandle confidential information and exercise sound judgment in decision‑making. /li liProvide administrative support to the Legal team and Corporate Secretary Office (e.g., AGM, offsites, leadership meetings). /li liCoordinate Records, Training and Compliance and Ethics requirements for the Legal department and maintain related resources on the company’s internal website. /li liMaintain internal legal organizational charts. /li liPartner with Finance and Business Controllers to oversee the full vendor and financial management cycle—including PR/PO/GR creation, contract onboarding, invoice processing, internal approvals in SAP, expense reporting, and ongoing budget tracking and spend management. /li liServe as SuccessFactors (SF) BEU for the Legal team: manage FTEs, position lifecycle, and OOP consultants. /li liServe as C2P BEU for Legal: oversee contracts, vendor onboarding, and payment processing. /li liSupport the process and maintenance of content for Legal, Compliance Ethics (CE), and Data Privacy (DP) on the company intranet. /li liSupport troubleshooting and user guidance for tools such as the contract database and DocuSign. /li liCoordinate contract and minutes execution via DocuSign. /li liFile and retrieve contracts in the contract database, ensuring system integrity and appropriate access. /li liMaintain oversight of document handling and database accuracy. /li /ul h3Job Requirements /h3 h3Additional Experience /h3 ul liLegal knowledge as a significant advantage, adding depth and insight to your role in supporting Legal and Compliance functions. /li liPrepare executive‑level reports, presentations, and correspondence, ensuring accuracy and alignment with the company’s standards. /li /ul h3Qualifications /h3 ul liProven experience in a senior administrative or executive assistant role supporting leadership or legal functions, including international teams. /li liStrong organizational skills, attention to detail, and ability to manage multiple priorities. /li liExcellent judgment, discretion, and interpersonal communication skills. /li liLegal knowledge highly desirable. /li liProficiency with Microsoft Office, SAP, SuccessFactors, and DocuSign; experience preparing executive‑level reports and presentations. /li liComfort with learning, implementing, and integrating new software and technology tools in a rapid‑growth, high‑change environment. /li liDemonstrated ability to navigate high‑level interactions with executives and cross‑functional teams. /li /ul h3Benefits /h3 pJoin a rapidly expanding company. As a ‘make‑it‑happener,’ you’ll receive comprehensive support for your success. The company offers a competitive remuneration package and a vibrant, dynamic work environment to foster growth and impact. /p /p #J-18808-Ljbffr