Receptionist & Administrative Coordinator (Saudi Talent)
Entity: Daikin Middle East Job Category: Facilities, Environment and Safety Location:
SA
Job Requisition ID: 2724
As Daikin Middle East & Africa we offer you the chance to broaden your experience internally or internationally. All our vacancies are open for internal candidates. We believe a job rotation is an excellent way to further develop your skills & knowledge. After applying you will be contacted by our HR and recruitment team.
About the Role
As a Receptionist & Administrative Coordinator (Saudi Talent) based in Jeddah, KSA, you will play a key role in maintaining a professional front office, ensuring operational efficiency, and supporting the smooth day-to-day administration of the office. You will serve as the first point of contact for visitors, partners, and employees, while providing essential administrative and coordination support.
This role is ideal for a detail-oriented, organized, and service-focused professional, and you will work closely with internal teams, regional stakeholders, and external service providers to support a structured, professional, and inclusive workplace.
How You Will Make an Impact
Reception & Front Desk Operations
1. Serve as the first point of contact, professionally welcoming visitors, clients, and business partners.
2. Manage incoming calls, emails, and front desk inquiries, ensuring timely and accurate responses.
3. Coordinate visitor access, meeting room bookings, and hospitality arrangements.
4. Maintain a clean, organized, and professional reception area in line with corporate standards.
Office & Administrative Support
5. Support daily administrative operations to ensure smooth office functionality.
6. Act as the primary administrative contact for employees regarding office-related requests.
7. Coordinate internal communications, documentation, and basic record-keeping.
8. Assist with meeting coordination, scheduling, and preparation of administrative materials.
Facilities, Supplies & Coordination
9. Coordinate office supplies, procurement requests, and vendor services.
10. Monitor office facilities and supervise housekeeping services to maintain a professional work environment.
11. Liaise with internal teams and external vendors to address administrative and facility-related needs.
12. Ensure compliance with company policies, procedures, and administrative standards.
13. Prepare and submit basic administrative reports to the line manager.
What You Need to Succeed
Education & Experience
14. Bachelor’s degree in Business Administration or a related field.
15. Minimum 2 years of experience in Reception, Front Desk, or Office Administration, preferably within a multinational or international organization.
16. Experience in an industrial, corporate, or professional services environment is an advantage.
Skills & Competencies
17. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
18. Experience with SAP or similar ERP systems is preferred.
19. Strong organizational, multitasking, and time-management skills.
20. Professional appearance with strong interpersonal and customer service skills.
21. Ability to work independently and collaboratively within a diverse team.
22. Fluent in English and Arabic, both written and spoken.
23. Reliable, discreet, and detail-oriented, with a strong sense of responsibility.
24. Comfortable working in a multicultural, multinational corporate environment.
25. Eager to learn, grow, and contribute to long-term organizational success.
Good climate starts with people
Our employees are the beating heart of our company. At Daikin, you get to work in a positive environment backed by trust, creativity and continuous improvement. Together, we create our top-quality solutions by empowering talented teams. You will get plenty of opportunities to learn and grow. We are deeply committed to a diverse and inclusive workplace culture that reflects the communities we serve. Good climate starts with people.