Clinical Contracts Associate
Location: Zaventem, Belgium
Contract Type: 12-Month Fixed-Term Contract (FTC)
Working Model: Primarily Office-Based with Some Flexibility Following Onboarding
Start Date: Hiring Immediately for March/April Start Dates
About the Company:
We are a global clinical research support organisation focused on delivering high-quality operational and contractual support across international clinical projects. Operating within a highly regulated environment, we partner closely with internal teams, healthcare professionals, clinical sites, and external stakeholders to ensure compliant and efficient study delivery across multiple regions.
As part of our continued growth, we are expanding our Contracts team and are seeking experienced Clinical Contracts Associates to join our Belgium headquarters in Zaventem.
Role Overview:
This is an excellent opportunity for a Clinical Contracts Associate with 2–5 years of clinical research experience and exposure to contract negotiation and study budget activities.
The successful candidate will support clinical contracting activities across global and regional studies, working closely with internal project teams, legal stakeholders, healthcare professionals, and clinical sites. The role combines contract negotiation, study support, stakeholder coordination, and administrative responsibilities within a fast-paced and highly regulated clinical research environment.
This is a senior-level support role reporting directly to the Hiring Manager and requires someone capable of working independently with minimal supervision while effectively managing multiple priorities and stakeholders.
Key Responsibilities
* Support the preparation, review, and negotiation of clinical site agreements and contract language
* Coordinate change orders, statements of work, and contractual documentation with healthcare professionals and study stakeholders
* Maintain and manage documentation within the electronic Trial Master File (eTMF)
* Ensure all contracting activities comply with internal processes, regulatory standards, and ethical requirements
* Collaborate cross-functionally with Legal, Clinical Operations, Finance, and external partners
* Escalate contractual or operational risks appropriately and proactively
* Support study start-up and contracting processes across assigned regions
* Maintain accurate documentation and reporting throughout the contract lifecycle
* Contribute to process improvements and operational efficiency within the contracts function
Candidate Requirements
Essential Experience & Skills
* 2–5 years of experience within Clinical Research, Clinical Operations, Contracts, CRO, Legal, or related environments
* Previous exposure to:
* Clinical contract negotiation
* Study budgets
* Site agreements
* Contract administration
* Strong stakeholder management and communication skills
* Ability to work autonomously and manage workload independently
* Experience operating within highly regulated environments
* Strong organisational skills with excellent attention to detail
* Professional fluency in English
Preferred Background
* Experience within:
* Pharmaceutical
* Biotechnology
* Medical Device
* CRO
* Legal or contract management environments
* Familiarity with eTMF systems and clinical study documentation
* Experience supporting EMEA or international clinical projects
* Additional European language skills are highly desirable, including:
* Dutch / Flemish
* French
* Spanish
* Polish
* Italian
* Other Western European languages
Working Environment
* 12-month Fixed-Term Contract (FTC)
* Office-based role located at our headquarters in Zaventem, Belgium
* Initial onboarding period will require a strong onsite presence (approximately first 3 months)
* Following onboarding, there may be some flexibility around hybrid working arrangements depending on business needs and team structure
* Collaborative international team environment with a broad range of experience levels and backgrounds
Interview Process
* Two-stage interview process
* Interviews may include:
* Hiring Manager interview
* Contracts Manager interview
* Potential panel discussion depending on availability