Make your mark for patients
We are looking for a Team Assistant who is proactive, adaptable, and collaborative to join us in our Global Medical Excellence team, based in our Brussels office in Belgium.
About The Role
You will be working in a team that supports senior leaders in driving strategic initiatives, optimizing operational efficiency, and fostering collaboration across global medical teams. Your role is pivotal in enabling leaders to deliver on key projects and facilitate smooth operations.
Who You'll Work With
You will be working in a diverse, international team that values trust, professionalism, and open communication. The team collaborates closely with leaders, stakeholders, and colleagues across departments and geographies to achieve shared goals and deliver meaningful impact.
What You'll Do
* Manage complex calendars, appointments, and travel arrangements for senior leaders, ensuring effective prioritization and time management.
* Organize meetings, events, and business trips, including logistics, agendas, and technical support.
* Prepare meeting materials, take minutes, track action items, and support onboarding and team-building activities.
* Assist in coordinating key projects and deliverables, supporting communications and presentation development.
* Prepare expense reports, manage purchase orders, and support budget monitoring for events and initiatives, including contract management.
* Serve as a trusted liaison between leaders, teams, and stakeholders, maintaining professionalism and confidentiality.
Interested? For this role we're looking for the following education, experience and skills
* Bachelor's degree and at least five years' experience as a group assistant in a fast-paced, global environment, including supporting senior leaders.
* Proven ability to manage ambiguity, prioritize conflicting needs, and deliver results under deadline pressure.
* Advanced proficiency in Microsoft Office Suite; SAP invoice tracking, contract management system, Docusign, and affinity to improve efficiency with a.i.
* Strong communication, organizational, and relationship-building skills.
* Experience supporting senior leaders in medical, scientific, or patient engagement environments is an advantage.
* Previous experience in engaging with external stakeholders in a professional and compliant way would be appreciated
* Ability to handle confidential and sensitive matters with integrity; proactive and open to feedback.
* High proficiency in English, both written and spoken; other languages are a plus
Are you ready to 'go beyond' to create value and make your mark for patients? If this sounds like you, then we would love to hear from you
About Us
UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are over 9.000 people in all four corners of the globe, inspired by patients and driven by science.
Why work with us?
At UCB, we don't just complete tasks, we create value. We aren't afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work. We 'go beyond' to create value for our patients, and always with a human focus, whether that's on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.
At UCB, we've embraced a hybrid-first approach to work, bringing teams together in local hubs to foster collaborative curiosity. Unless expressly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.
UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable laws.
Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on EMEA- Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.