Deadline Date
Monday 27 October 2025
Requirement
Business Execution Services
Location
Braine-l’Alleud, BE
Contract Type
Full Time On-Site: Yes (100% On Site)
Period of Performance
Base 2025: 24 November 2025 – 31 December 2025
Options : 01 January to 31 December each year
Security Clearance
NATO SECRET
Purpose
The purpose of this Statement of Work (SoW) is to describe the BUSINESS EXECUTION Services required by the Purchaser.
Background
NATO Digital Workplace Centre (NDW Centre) provides user-facing services to NATO Commands, Force structure and Nations in all 32 Allied Nations.
Objectives
* Improve the processing of business execution tasks (ordering, invoicing, payment follow‑up) for projects and services;
* Develop and maintain reporting on business execution (planned vs. actuals);
* Contribute to stakeholder, information and knowledge management (documentation management, SharePoint portals management) in the area of responsibility;
* Liaise with suppliers, finance and acquisition professionals regarding ordering goods and services, handling related receipts and invoices.
Scope of Work and Deliverables
The SoW covers the following activities and tasks:
* Plan and submit purchase requisitions in the Purchaser’s IT system;
* Follow‑up with suppliers and acquisition professionals that a purchase order is issued;
* Keep track and report on PO, project and service level budget execution (planned vs. actuals);
* Document meeting action items and follow‑up with the relevant team;
* Create, maintain and improve internal SharePoint libraries, external portals and wiki pages;
* Manage permission levels for project team members to access portals and provide support;
* Perform other related duties as required.
Payment
Payment is made at the end of each fourth sprint, following acceptance of the sprint completion report delivered within five working days.
Coordination and Reporting
* On‑site delivery in Braine l’Alleud and Brussels as of 2027;
* Monthly sprint planning, retrospective and status meetings;
* Weekly sprint reports emailed to the Purchaser POC;
* Certificate of Acceptance delivered at the end of each fourth sprint.
Schedule
Base: 3 November 2025 – 31 December 2025.
Options: up to 46 sprints each.
Requirements
The resource must possess at least five years experience in Business Execution and three years in ITIL and Scrum knowledge. Proficiency in Microsoft Office, SharePoint and conference call technologies is required. English language fluency is essential. A valid NATO SECRET clearance is mandatory.
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