Administrative Support Assistant (CYS)
SHAPE, Belgium
Ausschreibungsbereich
WHO MAY APPLY?
EU Nationals and NATO Nationals, excluding the US, who do not need a work permit or who possess an unlimited single permit to work in Belgium.
HOW TO APPLY?
Applicants must complete a profile in MNRS to apply for vacancies listed on the MNRS website. Applicant can apply to specific vacant position by clicking the "Apply Now" button on each vacancy announcement. It is your responsibility to verify that information entered on your application form is completed and accurate. Applications that are not completed properly or incorrect will not be considered. To receive consideration, supporting documentation (certificates/degrees/diplomas, required licenses, etc.) must be provided before the closing date of the announcement at usarmy.benelux.hqda-cpac.mbx.benelux- cpac@army.mil. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
ONLINE APPLICATION IN ENGLISH ONLY! APPLICATION COMPLETED IN ANY OTHER LANGUAGE WILL NOT BE CONSIDERED. NO OTHER TYPE OF APPLICATION WILL BE CONSIDERED.
THIS SYSTEM IS NEW. PLEASE KEEP SCREENSHOTS OF YOUR APPLICATION IN CASE OF POSSIBLE TECHNICAL ISSUES.
Hauptaufgaben
As an Administrative Support Assistant (CYS), you will oversee the administrative management of the reception area of a child and youth services program (CYS).
You will perform the following duties:
- Receive calls, greet visitors, and provide desired information or direct them to the appropriate individual or office
- Review and prepare a variety of materials to include correspondence, messages, reports, memorandums, invoices, …
- Utilize an electronic cash register system and calculator to compute and record individual transactions for customers
- Utilize internal program to oversee the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data
- Perform a wide variety of administrative functions (coordinate vacancies and reservation, establish and maintain office files, operate office automation equipment, maintain and order office supplies, …)
Qualifikationsanforderungen
PROFILE:
AT THE BA-05:
Experience:
Applicants must demonstrate at least one year of creditable experience.
Credital experience is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. To be creditable, experience must have been gained at a level that is at least equivalent at the next lower grade (BA-04).
OR
Substitution of Education:
Education level II (High Secondary School) may be substituted for experience.
Knowledge, Skills and Abilities (KSAs):
- Ability to communicate effectively orally and in writing
- Ability to maintain records.
AT THE BA-06:
Experience:
Applicant must demonstrate at least one year of experience in a closely related field as the position to be filled. To be creditable, experience must have been gained at a level that is equivalent to at least the next lower grade (BA-05).
OR
Substitution of Education:
Education level III (Bachelor degree or successful completion of 3 years aft er high-secondary school) successfully completed in a field related to the position being filled is qualifying at the BA-06 level (for ex. "Bachelier Assistant de Direction",…)
Knowledge, Skills and Abilities (KSAs):
- Ability to perform a variety of clerical support duties.
- Ability to collect data and prepare a variety of reports.
- Knowledge of office automation systems (spreadsheets, word processing, graphics, databases…).
- Ability to review documents for completeness.
- Ability to search and retrieve information from a variety of regulations and policies.
- Ability to communicate in English effectively orally and in writing
Please submit a copy of your diploma before the announcement closing date to the Benelux Civilian Human Resources Services Center (CHRSC) via email at the following address : usarmy.benelux.hqda-cpac.mbx.benelux- cpac@army.mil, and indicate the number of the announcement "BEL-HN-25-836614" in the subject line.
Foreign education must be evaluated for Belgian equivalency. More information can be found at: www.enseignement.be.
Auswahlkriterien auswählen
LANGUAGE REQUIREMENT
English: Good Command required
Beschäftigungsbedingungen
Heavy lifting up to 40lbs
Driving License B required
ORGANIZATION AND PLACE OF DUTY:
US Army in Belgium is an American government agency whose mission is to provide logistical and administrative support to the US personnel at NATO and SHAPE in Belgium.
DESCRIPTION OF THE OFFER:
•Permanent, Part-time (30 hours per week)
•REGULAR work schedule (Mon-Fri)
•Salary:
- From € 2,642.18 gross/month at BA-05. This is a trainee position. Upon meeting all qualification requirements to perform the duties at the next performance level, the incumbent may be non-competitively promoted per management's recommendation.
- From € 2,895.83 gross/month at BA-06
OTHER BENEFITS:
•Meal vouchers (value of 8 EUR per worked day)
•Vacation and end of year bonus
•Hospitalization insurance (DKV)
•Supplemental Retirement Plan (Allianz)
•Annual leave accrued as of date of appointment
•Multicultural work environment
REFERRAL AND SELECTION PROCEDURE:
The Civilian Human Resources Service Center (CHRSC) will review each application and will refer candidates to the management official who will make the final selection. All qualified applicants will receive consideration for position without regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, sex, national origin, nondisqualifying physical disability, or age.
The SELECTEE will:
•Provide an extract of criminal record: "Modele 2". This document may be requested to the local resident registration office.
•Be subject to a Foreign National Screening administrated by the SHAPE Belgian Police.
•Pass an English test and a medical evaluation.