Portfolio Support Officer
đź“Ť Walloon Brabant, Belgium
About Nalys
Nalys is a fast‑growing consultancy company specialized in life sciences and high‑tech engineering. We partner with leading pharmaceutical organizations to deliver innovative solutions, strategic expertise, and operational support.
Joining Nalys means becoming part of a human‑focused, agile, and forward‑thinking community where your development and impact truly matter.
Introduction
We are looking for a Portfolio Support Officer to reinforce one of our pharmaceutical partners near Brussels.
In this role, you will support the PMO and project teams to ensure smooth coordination, reliable project data, and efficient governance across a diverse project portfolio.
This position is ideal for candidates with a strong sense of organization, a passion for project coordination, and experience working in structured, cross‑functional environments.
Your Responsibilities
As the new Portfolio Support Officer, you will have to :
* Ensure accuracy of project information, timelines, deliverables, and milestones
* Support project managers in applying portfolio and project governance standard
* Help maintain planning tools, resource tracking, and project documentation
* Collect and consolidate project inputs to prepare materials for portfolio reviews and governance meetings
* Maintain dashboards, KPIs, project status updates, and portfolio-level trackers
* Contribute to improving the clarity, consistency, and reliability of reporting outputs
* Support project teams with operational follow-up tasks (meeting coordination, minutes, action tracking, documentation updates…)
* Prepare communication materials and slide decks for project updates
* Assist with ticket follow-up in tools such as DevOps, Jira, or equivalent systems
* Contribute to portfolio governance cycles and process improvements
* Support the standardization of templates, working methods, and reporting tools
* Assist with capacity planning and resource coordination activities.
Your Profile
* You have a minimum of 3 years experience in project coordination, PMO support, or portfolio support, ideally within the pharmaceutical or technical environment
* You have a solid understanding of project management methodologies (Agile, Waterfall, hybrid)
* You use easily tools such as MS Project, Excel, PowerPoint, DevOps/Jira, and document management platforms (SharePoint, Teams…)
* A first experience with portfolio management tools (e.g., Planisware) is a plus
* You have strong organizational skills and ability to manage multiple priorities
* You are an excellent communicator and able to manager different stakeholders
* You are focus on details and continuous improvement
* You are autonomous in work with a collaborative spirit.
* Holding a Bachelor’s degree in Business, IT, Engineering, or a related field, is a plus
* Certifications such as Prince2 Foundation, CAPM, or Agile fundamentals are also a plus.
Recruitment Process
When you apply for this role at Nalys, you can expect a transparent and engaging recruitment flow:
* Screening call with our Talent Acquisition Specialist, Olivia Braszko, to discuss your background and expectations
* Technical interview with a Senior Expert or Manager from Nalys
* Final meeting with one of our Business Unit Directors to validate the match and culture fit.
How to Apply
Interested in supporting strategic projects within a leading pharmaceutical environment?
Apply directly here or via our website https://www.nalys-group.com/join-us/.
We look forward to meeting you!