Are you looking for a role that offers real purpose and meaning? Do you want to make a difference in the field of innovative cancer treatments?
This position is perfect for a proactive, resourceful, and detail-oriented individual who is comfortable with digital tools. As an Administrative Coordinator & Support Specialist, you will be responsible for managing ambassador relations, coordinating travel logistics, organizing meetings and events, and handling office management tasks.
You will also provide operations support and technical assistance follow-up, encode supplier invoices, manage payments and expense reports, and verify monthly credit card statements.
This role requires a minimum of 4-5 years of experience as an Administrative Coordinator, Accounting Assistant, or similar role. Fluency in French and English is required, and Spanish is a plus. You must be able to work efficiently in a dynamic startup environment and be highly structured and autonomous.
Key Responsibilities:
* Manage ambassador relations and document follow-ups
* Coordinate travel logistics (bookings, visas, invitation letters)
* Organize meetings and events, manage invitations, reminders, room bookings, and catering
* Handle office management tasks, including supplies, business cards, and meal arrangements
* Create tutorials, internal process documents, and handle translations
* Provide operations support and technical assistance follow-up (facilities, IT, Odoo)
* Encode supplier invoices and create client invoices
* Manage payments and expense reports
* Verify monthly credit card statements
* Create purchase orders
Your Profile:
* Minimum 4-5 years of experience as an Administrative Coordinator, Accounting Assistant, or similar role
* Fluent in French and English (spoken & written); Spanish is a plus
* Comfortable with digital tools (Odoo, Google Forms, Microsoft Suite, etc.)
* Proactive, resourceful, and comfortable in a dynamic startup environment
* Autonomous, practical, and capable of managing multiple tasks efficiently
* Highly structured, and detail-oriented
Benefits:
* Diverse and stimulating job responsibilities
* Limited business travel
* Opportunities to grow through language, technical, and soft skills training
* Nice working environment with passionate colleagues
* Full-time 40-hour contract with 32 days of annual leave
* Attractive gross salary with extralegal benefits (insurances, meal vouchers,...)