1. SUMMARY The NATO Office of Resources (NOR) provides independent and integrated expert advice to the Secretary General, NATO Resource Committees, Allies, and other stakeholders on the planning, allocation and utilization of military common funding made available to achieve NATO’s goals and objectives. The Executive Officer (XO) is responsible for supporting the Director NOR (DNOR) and their senior management team in the efficient and effective management and operation of the NOR. The XO provides advice and support to the Director on a wide range of resource and administrative issues and activities. 2. QUALIFICATIONS AND EXPERIENCE The incumbent must: • possess a university degree in a relevant field (e.g. public management, business management, administration, public policy, or finance); • have at least 5 years of relevant experience in progressively responsible positions; • have team management experience; • be familiar with the use of automated business process and resource management systems and software, related to knowledge and workflow management; and • possess the following minimum levels of NATO’s official languages (English/French)\: V (“Advanced”) in one; II (“Elementary”) in the other. The following would be considered an advantage: • experience working in the public sector, including in national government, the military, or in an international organization; • experience in budget and financial planning and management; • experience working in NATO, or in a NATO-context, and an understanding of the NATO environment, structures, committee working practices, and business processes, in particular as they relate to common funding. 3. MAIN ACCOUNTABILITIES • Planning and Execution: Monitor completion of tasks issued by the Office of Secretary General and the DNOR, and follow-up to ensure deadlines are met. Support the development of the NOR budget and financial plans and help ensure a correct use of allocated financial resources. • Policy Development: Advise the senior management on policy development, suggesting potential opportunities for collaboration or highlighting areas of overlap. • Knowledge Management \: Determine and oversee processes and procedures regarding information and knowledge management across NOR. Develop and promote management tools and mechanisms that help NOR function more efficiently. • Stakeholder Management \: Serve as a central point of contact for external collaborators concerning a wide range of resource issues. Represent NOR at cross-divisional meetings within the HQ. Ensure external communication is consistent and aligned with Alliance and NOR policy and interests. Support DNOR and NOR senior management on identification, management, and resolution of issues impacting stakeholders. • People Management: Support the senior management team with the assessment of the performance of the NOR staff. Lead, plan, direct and supervise the work of the personnel under their responsibility. Provide mentoring, coaching and training opportunities and be available to offer guidance at critical moments. Perform any other related duties as assigned. 4. INTERRELATIONSHIPS Reporting line\: The incumbent reports to the DNOR. Interactions\: The incumbent works regularly with the NOR senior management team and works in close cooperation with staff across the NOR. The incumbent coordinates regularly with the Divisions/Independent Offices of IS, as well as with the IMS, the Strategic Commands, and other NATO Bodies. Direct reports\: 3 Indirect reports\: 0 5. COMPETENCIES The incumbent must demonstrate: • Achievement\: creates own measures of excellence and improves performance. • Analytical thinking\: sees multiple relationships. • Clarity and accuracy\: monitors others' work for clarity. • Conceptual thinking\: applies learned concepts. • Customer service orientation\: makes things better for the customer, addressing underlying customer needs. • Impact and influence\: uses indirect influence. • Initiative\: is decisive in a time-sensitive situation. • Teamwork\: solicits inputs and encourages others. 6. CONTRACT Contract to be offered to the successful applicant (if non-seconded)\: Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract. Contract clause applicable: In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation's need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation's skills profile, and to ensure appropriate international diversity. The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further period of up to 3 years. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract. If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations. 7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable: For NATO civilian staff members only\: please apply via the internal recruitment portal ( link ); For all other applications\: www.nato.int/recruitment Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process. Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing the information you need to successfully submit your application on time. When submitting your application, please ensure that your Taleo Candidate Profile is updated and that your CV is correctly uploaded in the Taleo attachments section. More information about the recruitment process and conditions of employment, can be found at our website (http\://www.nato.int/cps/en/natolive/recruit-hq-e.htm) Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities. NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate. 8. ADDITIONAL INFORMATION NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply. NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process. Candidates will be required to provide documented medical evidence to support their request for accommodation. Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work. Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with. Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements. The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours. The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements. Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment. For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab. NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here .