Temporary part-time role (10 hours per week spread over 3 days) as Office Assistant for international law firm in Brussels centre (porte de Namur).This role is open to candidates looking to work either as an employee or as a freelancer.
The role:Front of House & Visitor Support: Receiving visitors and deliveries, managing incoming mail and physical correspondence, handling packages and ensuring safe storage, acting as the in office point of contact for staff and external partiesMeeting Room & Event Support : Checking and preparing meeting rooms, coordinating in office meetings (including food orders when required), ensuring AV equipment and rooms are ready for useOffice Walkthroughs & Space Upkeep : Inspection of shared areas (kitchen, meeting rooms, open floor space), tidying and maintaining common areas, checking printers, replacing toner, and stocking paper, ensuring the workspace is clean, organised, and presentableOffice Supplies & Equipment: Checking physical inventory (stationery, kitchen supplies, consumables), restocking supplies, maintaining kitchen equipment (coffee machine, kettle, water filters), managing physical storage areas and filingFacilities & Maintenance Coordination : Identifying issues within the office (repairs, faults, cleaning needs), meeting and supervising contractors, cleaners, and the building handyman, liaising with building management on-site, monitoring cleaning standards and schedulesHealth & Safety Compliance: Maintaining fire safety logbooks and equipment checks, ensuring emergency exits and safety equipment are in place, supporting fire drills and in office safety procedures, checking first aid supplies and safety signageIn Person Staff Support: Assisting staff with physical admin tasks (printing, binding, organising files), supporting ad hoc requests that require handling physical materials, providing on site operational support to the Brussels team
Your profile:hands-on approachfluent in English and Frenchexperience in handling office management related duties as described aboveexperience in working in an office environmentproficient in MS Office toolsyou live in Brussels
The offer:temporary contract starting asap till end of 2026part-time: 10 hours spread over 3 dayson-site presence is mandatory given the nature of the jobyou'll become part of a small and very international teamthis role is open to candidates looking to work either as an employee or as a freelancer