Company Overview
CONMED is a global leader in medical technology, dedicated to developing and delivering surgical and patient monitoring products that empower physicians to provide superior care, achieving better clinical outcomes for their patients.
Our products, recognized as technological frontrunners in their respective fields, are trusted by healthcare professionals worldwide. We serve key specialties including Orthopaedics, Laparoscopic, Robotic & Open Surgery, Gastroenterology & Pulmonology, and Cardiology & Critical Care, where the CONMED name is synonymous with quality and innovation.
With a diverse portfolio designed to meet the specific needs of each specialty, we offer our customers both choice and convenience, enhancing care at every touchpoint.
Job Summary
The
Office Manager
is responsible for overseeing daily office operations, managing administrative tasks, managing payroll, and ensuring a productive work environment. The Office Manager provides support in planning, organizing, coordinating, and controlling office activities with a view to achieving business objectives and is concerned with efficient and effective performance of the office work. The Office Manager also provides administrative support in all facets of the Conmed Europe and Linvatec Belgium departments.
Key responsibilities
* Manage office operations, including scheduling meetings, coordinating office supplies, and maintaining office records
* Oversee general office operations and provide monthly reports to the management
* Coordinate appointments and schedules and manage staff calendars
* Manage filing systems and office supplies, maintains IT infrastructure and keeps inventory of orders
* Oversee staff interactions and respond to their queries on office management issues
* Monitor office management and designs innovative work systems
* Oversee guest experience, sort mail and answer direct phone calls
* Plans all in-house or off-site activities of the organization
* Arrange travel processes, including flight and hotel booking, and car rentals
* Prepare and organize meetings for the General Manager
* Assemble data and reports as designated by management
* Assist in ensuring the functionality, safety and efficiency of the building
* Liaise with building owner regarding maintenance and repair works; ensure timely execution and follow-up on responsibilities assigned to the property owner
* Oversee service contracts (e.g., cleaning, pest control, alarm systems, fire protection): monitor service quality, manage supplier relationships, handle claims, source new vendors when needed, and maintain accurate contract records
* Manage payroll administration
* Manage HR administrative tasks, including employment agreements, attendance tracking, and employee access to the facility
Preferred Skills
* Good knowledge of Dutch, French and English
* Strong organizational and time management skills, with the ability to multitask and prioritize effectively
* Exceptional attention to detail
* Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with office equipment
* Good communication and interpersonal skills
* Must recognize the importance of and practice confidentiality in various matters
* Strong problem-solving skills
* Proactive and flexible
* Administrative experience is a must
As our
Payroll/Office Manager
, you will play a key role in ensuring the smooth and efficient operation of our office, contributing directly to the success of our team and the satisfaction of our partners and customers.
If you are a proactive, detail-oriented professional who thrives in a dynamic environment, we invite you to apply and become part of a global company where your work truly makes a difference.