A JOB THAT INSPIRES YOU
* The Bid Manager is responsible for planning the tender and setting its strategic approach, with a specific focus on the technical part.
* The Bid Manager acts as a central point for the tendering team by coordinating (planning, booking, briefing, meeting) and managing (revisions, feedback, support, troubleshooting) both internal and external resources.
* The Bid Manager supervises and coordinates the tendering process, from admin to technical and financial submission. S/he is also in charge of the subsequent clarifications or negotiations that may arise as part of the process.
* The Bid Manager, in particular, guarantees that the bid coordinators, admin coordinators, consortium partners and subcontractors, services/operations contributors and any other external support shall produce their input on time and in conformity with the expected quality and the agreed scope of the tender. S/he will also manage the team by encouraging team spirit and a healthy, sustainable and balanced work environment
WHAT YOU WILL DO
Lead the bid coordination
* List, plan, allocate and assign responsibilities to internal and external resources (operations, services and finance teams, freelancers with specific expertise, partners, subcontractors and suppliers)
* Brief, coordinate and follow up on resources' inputs
* Report regularly to the Business Development Director
* Support the consortium set-up
* Inform operations, service heads and the HR manager about proposed team members
* Debrief and provide constructive feedback during and after bid submission
* Organise hand-over if the contract is awarded
Lead the bid writing
* Develop and validate the outline of the technical offer
* Coordinate and revise experts' inputs
* Support the bid writing process
* Perform technical quality checks
* Ensure regular checks by the Business Development Director and Business Development Manager
Contribute to bid's administrative part
* Check admin requirements
* Select, supervise, validate and approve references and CVs
* Liaise with the administrative coordinator
Contribute to bid's financial part
* Support budget preparation
* Support budget negotiation
* Prepare budget for validation by the Business Development Director before tender submission
Keep Business Development Team future-proof and continually improve its efficiency
* Train, advise, give constructive feedback to bid coordinators
* Develop, collect information and analyse bid and bid outcome, debrief and share with resources
* Motivate and lead the team and resources, encouraging a healthy, sustainable and balanced work environment
* Encourage team spirit, personal development and involvement in projects and company business
A BACKGROUND THAT CONVINCES US
* Have 5-10 years' work experience in a public-sector environment
* Be fluent in written and spoken in English and French
* Be stress resistant
• Be curious and eager to learn
* Be accurate and have a strong eye for detail
* Show common sense in your approach to work
* Be resilient and able to work to short deadlines and handle changing priorities
* Be an excellent negotiator, highly organized, efficient and persuasive
* Like a challenge and be able to work on several projects at the same time
* Understand how bids are evaluated in a public-sector environment
* Understand how price to win is developed with regard to European Commission proposals