Company DescriptionWolf Oil Corporation is a Belgium based an independent lubricants company. We specialize in bringing our customers tailored, technology-enhanced lubricants that make engines better, faster, greener and cleaner.
Job DescriptionAre you an organizational talent who thrives in a fast‐paced environment?Do you get energy from coordinating events, working with partners worldwide, and delivering outstanding experiences? Then you might be our new Event & Hospitality Assistant!
Your RoleAs an Event & Marketing Assistant, you support the full planning, coordination, and execution of regional and global partnership events. You will collaborate closely with internal teams, suppliers, and partners to ensure flawless event delivery from start to finish.
Key responsibilities
Event Planning & CoordinationSupport pre‐event preparation: logistics, media accreditation, supplier coordination, communication flow, and POSMConduct supplier research across different countries (hotels, venues, catering, branding, promo staff, entertainment, teambuilding activities...)Provide on‐site operational support during eventsCoordinate agendas, activities, and expectations with internal teams and partners
Communication & AdministrationCreate and manage event communication (copywriting, event communication platforms, and AI tools)Provide administrative support: rooming lists, bookings, invoicing, customized event packages, etc.Prepare and follow up POSM materialsManage post‐event tasks: thank‐you communications, finalization of packages, coordination of aftermovie production, correctness checks in internal systems, CRM updates, and payment registrations
Brand & Partnerships SupportAssist with partnership reporting and operational brand tasksMaintain partner documentation (contract summaries, activation trackers, contact lists)
QualificationsStrong communication skills and a collaborative mindsetOrganized, proactive, and able to multitask under pressureFluent in English. Any additional language is an advantageFlexibility to travel and to work weekends when neededProficient in Office tools (Excel, Word, PowerPoint) + basic Canva & AI tool skillsStrong follow‐up skills: obtaining approvals, assets, and confirmationsDriving license (category B)Minimum 2 years of experience in event management, hospitality, or project coordinationMotorsport experience is a plus, but certainly not required
What we offerThe opportunity to build experience in international event coordinationA dynamic and supportive team that values iniativeA varied role where no two days are the sameThe chance to contribute to high‐level global partnership activationsA varied and challenging role within a dynamic company (in Hemiksem), with ambitious projects on the horizonFamily atmosphere with a diverse and international team of almost 300 specialistsAn organization where there is room for initiative and creativity, a culture known for collaboration & collegialityFlexible working hours and the opportunity to partially work from homeSolid training and support with personal development at the coreCompetitive remuneration package supplemented with various extra-legal benefits (iPhone & mobile subscription, hospitalization insurance, outpatient care insurance, group insurance, meal vouchers, 3 extra leave days, benefit card Edenred, bicycle leasing, ...)
Our ProductsWe produce lubricants for all sorts of applications, from passenger cars to bikes and even construction machines, at our HQ in Hemiksem, Belgium. We blend these products in bulk as well as for our own two brands, Wolf and Champion. Thanks to the high quality of our products, we managed to engage in premium partnerships like WRC and Junior WRC, BMW EWC, Bud Racing
Our way of workingAt Wolf Oil Corporation, our dynamic, innovative, and open structure reflects our value s of being connected, committed to excellence, and entrepreneurial. This adaptability allows us to navigate the ever-changing realities of the industry with confidence. Like the essential flow of lubricants in an engine, our energy and teamwork drive us to go the extra mile, time after time
As an organizationWe prioritize co-creation and teamwork, reflecting our belief in being truly connectedWe maintain an agile and open approach, minimizing focus on hierarchyWe stay attuned to the world around us, fostering authentic, long-term business relationships
Our ColleaguesEmbody an entrepreneurial and adventurous spiritSee change as a catalyst for growth, embracing innovationShare a can-do mentality, ready to roll up their sleeves when neededWork pragmatically, both as individuals and in teams, staying committed to excellence in everything they do.