Administrative Support Specialist (Office Automation)
Chievres, Belgium
Ausschreibungsbereich
WHO MAY APPLY?
EU Nationals and NATO Nationals, excluding the US. Please note that as a non-EU national but NATO National, you might need a work permit to work in Belgium. Do you possess a Belgian protocol ID? If this is the case, please note that by signing a contract under local wage force (LWF) rules and regulations, you will not be entitled to a Belgian Protocol ID card and the privileges associated with it. You will have to register as a local resident with your City at the city hall and will become an ordinarily resident.
HOW TO APPLY?
Applicants must complete a profile in MNRS to apply for vacancies listed on the MNRS website. Applicants can apply for specific vacant position by clicking the "Apply Now" button on each vacancy announcement. It is your responsibility to verify that information entered on your application form is completed and accurate. After building your profile, you can review it by clicking on "My profile" (on the MNRS landing page), then click on "Yes" and click on "Request my info" at the bottom of the page. If you forgot your profile ID, you can request it by following the same procedure but click on "Forgot Your Profile ID?" instead. Finally, complete and submit the form. The system will email you either a redacted version of your application form or your profile ID, depending on your request.Applications that are not completed properly or incorrect will not be considered. To receive consideration, supporting documentation (certificates/degrees/diplomas, required licenses, etc.) must be provided before the closing date of the announcement at usarmy.benelux.hqdacpac.mbx.benelux-cpac@army.mil. with your name and the number of this announcement in the subject line " BEL-HN-26-428851". If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
ONLINE APPLICATION IN ENGLISH ONLY! APPLICATION COMPLETED IN ANY OTHER LANGUAGE WILL NOT BE CONSIDERED. NO OTHER TYPE OF APPLICATION WILL BE CONSIDERED. PLEASE KEEP SCREENSHOTS OF YOUR APPLICATION IN CASE OF POSSIBLE TECHNICAL ISSUES
Hauptaufgaben
You will:
• Perform a variety of administrative and related duties.
• Serve as an administrative advisor to the DHR Director.
• Gather, assemble and analyze facts and present oral and written reports of compiled data.
• Analyze administrative and procedural changes contemplated by DHR or key subordinate operating and planning officials and advise the DHR as to their efficiency or feasibility based on prior experience or intimate knowledge of the process.
• Serve as the subject matter expert for the entire Garrison Award program (Honorary, Monetary, Time Off, and SpecialAwards), demonstrating a comprehensive understanding of regulations, policies, and procedures.
• Prepare official correspondence, narrative reports or other forms of correspondence; Interpret, prepare, and incorporate information and data in response to inquiries, problems or projects; review and edit documents developed by all garrison directorates on administrative matters prior to review and signature by the DHR for conformance with regulation and policies.
• Screen all incoming telephone calls for the DHR often emanating from high level officials from region.
• Be responsible for arranging all meetings, appointments and private discussions with reference to sensitive actions.
• Use various software packages to accomplish assignments, such as include text editing; file creation, maintenance, andretrieval; use of message, calendar, and suspense systems.
Qualifikationsanforderungen
At the BA-09:
Applicants must demonstrate at least one year of experience in the same or a similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the knowledge, skills and abilities required for the position, as described in the KSA's section. To be creditable, experience must have been equivalent to at least the next lower grade level (BA-07).
Substitution of Education:
A Master degree (or equivalent) successfully completed in a related field (e.g. Sciences Administratives et gestion publique, Sciences commerciales ou gestion des ressources humaines, etc. ) is qualifying at the BA-09 level.
Foreign education must be evaluated for Belgian equivalency.
More information can be found at: www.enseignement.be.
Please submit a copy of your diploma before the announcement closing date to the Benelux Civilian Human Resources Service Center (CHRSC) via email at the following address: usarmy.benelux.hqda-cpac.mbx.benelux-cpac@army.mil, and indicate the number of the announcement in the subject line "BEL-HN-26-428851".
KSA's:
- Knowledge of English and French to present oral and written reports of compiled data.
- Skill in oral and written communication in order to effectively communicate taskings with staff, prepare written responses, conduct briefings, perform leadership duties, etc.
- Knowledge of the capabilities, operating characteristics, and advanced functions of a variety of types of office automation software and knowledge of similarities, differences, and integration of the different software types.
- Ability to handle calls and receive visitors with an extremely high degree of discretion, tact and diplomacy.
- Knowledge of Career Service recognition program and awards program.
- Ability to manage a calendar and to make travel arrangements
Auswahlkriterien auswählen
LANGUAGE REQUIREMENTS:
French: Good command required
English: Good command required
Beschäftigungsbedingungen
DRIVING LICENSE: B required
The selectee must be able to obtain and maintain a government driver's license.
Travel for business may be required up to 10%
ORGANIZATION AND PLACE OF DUTY:
US Army in Belgium is an American government agency whose mission is to provide logistical and administrative support to the US personnel at NATO and SHAPE in Belgium.
DESCRIPTION OF THE OFFER:
• Permanent, full-time (38 hours/week)
• Regular work schedule (Monday through Friday)
• Salary:
• From € 4,923.53 gross/month at BA-09
OTHER BENEFITS:
• Meal vouchers (value of 8 EUR per worked day)
• Vacation and end of year bonus
• Hospitalization insurance (DKV)
• Supplemental Retirement Plan (Allianz)
• Annual leave accrued as of date of appointment; minimum 26 days of annual leave pro-rated as of date of appointment
• 12 days of recuperation time (employee works 40 hours per week instead of 38 and receives a compensation of one day
• Multicultural work environment
REFERRAL AND SELECTION PROCEDURE:
The Civilian Human Resources Service Center (CHRSC) will review each application and will refer candidates to the management official who will make the final selection. All qualified applicants will receive consideration for position without regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, sex, national origin, nondisqualifying physical disability, or age.
The SELECTEE will:
•Provide an extract of criminal record: "Modele 1". This document may be requested to the local resident registration office.
•Will pass a medical evaluation.
•Must successfully complete and maintain background checks.