Our client is a European lobbying agency located in the heart of brussels Description de la fonction Managing Office Operations: Overseeing day to day activities such as scheduling appointments, managing correspondence, and ensuring office supplies are stocked. Record Keeping and Filing: Maintaining organized records, both physical and digital, and ensuring that files are kept up to date and easily accessible. Handling Communication: Serving as a point of contact for internal and external communication, including answering phones, responding to emails, and directing inquiries to the appropriate departments. Coordinating Meetings and Events: Scheduling and coordinating meetings, conferences, and other events, including arranging venues, catering, and necessary equipment. Assisting in Budget Management: Supporting budget planning and monitoring expenditures, including processing invoices, expense reports, and reimbursements. Supporting Human Resources Functions: Assisting with recruitment processes, onboarding new employees, maintaining personnel records, and coordinating employee training programs. Facilities Management: Overseeing office facilities, including maintenance, repairs, and ensuring a safe and comfortable working environment. Drafting Reports and Correspondence: Preparing reports, memos, and other documents as required by management, ensuring accuracy and adherence to organizational standards. Implementing Administrative Policies: Enforcing organizational policies and procedures to ensure compliance and consistency across the organization. Providing Administrative Support to Management: Assisting senior management with administrative tasks such as preparing presentations, conducting research, and compiling data for reports. Handling Confidential Information: Maintaining confidentiality and discretion when handling sensitive information, such as personnel records, financial data, and strategic plans. Managing Travel Arrangements: Coordinating travel logistics for employees, including booking flights, accommodations, and transportation arrangements. Responding to Public Inquiries: Addressing inquiries from the public, clients, or stakeholders, and providing assistance or redirecting them to the appropriate channels. Monitoring Office Efficiency: Identifying areas for improvement in office procedures and implementing strategies to increase efficiency and productivity. Profil Fluent in English, Dutch and French At least a bachelor''s degree in business administration, management, public administration, or a related field is often preferred. Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), as well as experience with office equipment like printers, scanners, and fax machines. Strong typing skills and knowledge of database management systems are also valuable. Excellent written and verbal communication skills are essential for interacting with colleagues, clients, and stakeholders effective