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Oversee the smooth day-to-day operations of the office, ensuring everything runs like clockwork.
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Manage and support an Office Assistant, helping them grow while ensuring tasks are completed efficiently.
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Act as the right hand to the leadership team, assisting with agendas, travel planning, meeting coordination, and expense reporting.
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Handle relationships with suppliers, service providers, and the building manager.
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Organize internal events, staff meetings, and team-building activities to maintain a positive and engaging office culture.
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Ensure internal procedures are up to date and assist with onboarding new team members.
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Liaise regularly with global headquarters and ensure compliance with local administrative and legal requirements.
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At least 5 years of experience in office management or senior administrative roles, preferably in an international or multicultural setting.
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A natural multitasker with excellent organizational skills and a "can-do" attitude.
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Strong people skills, with the ability to lead, support and motivate a junior colleague.
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Fluent in English (spoken and written) with fluency in French or Dutch (mandatory).
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Confident using Microsoft Office and collaboration platforms like Teams or SharePoint.
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Reliable, discreet, and solution-oriented, someone who takes pride in creating a supportive, efficient workplace.
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A central role in a globally respected organization working to improve lives through science and health.
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A competitive salary with a full package of benefits.
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Hybrid working possibilities and flexible hours to support work-life balance.
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A warm, international team environment where your contribution is valued and your ideas are welcome.
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Opportunities to grow professionally while making a real impact every day.