About the Role
We are looking for a highly organised, trustworthy and execution-oriented professional to oversee the administrative, accounting, treasury and coordination activities of a Barcelona-based corporate holding structure.
The successful candidate will work directly with the shareholder and act as the primary liaison with external partners including banks, accountants, tax advisors, lawyers, notaries, insurers and service providers.
This is a high-trust role requiring discretion, autonomy, strong organisational skills and the ability to manage multiple topics simultaneously.
The position is ideal for someone who enjoys bringing structure, order and operational excellence to complex administrative and financial environments.
ResponsibilitiesAccounting, Administration & Tax Coordination
* Coordinate all accounting activities with external accountants, gestorias and tax advisors
* Review and monitor the quality, completeness and consistency of accounting and tax information
* Participate in the organisation, clean-up and structuring of existing administrative and accounting records
* Monitor compliance with corporate, tax and administrative obligations
* Maintain accurate corporate documentation and records
* Prepare summaries, reports and supporting documentation for decision-making
* Implement and improve internal administrative processes and controls
Treasury & Banking
* Monitor treasury and cash management activities
* Coordinate relationships with banking institutions
* Compare, negotiate and implement banking solutions when required
* Prepare analyses and supporting information for decision-making
* Follow up on banking and treasury operations
* Ensure proper execution and monitoring of financial transactions
Legal & External Advisor Coordination
* Coordinate interactions with lawyers, notaries, banks, insurers, accountants and other external advisors
* Track ongoing matters and ensure deadlines are met
* Ensure efficient communication and information flow between stakeholders
* Follow up on legal, corporate and administrative matters
Corporate Administration
* Maintain legal, corporate and contractual documentation
* Organise and improve administrative processes
* Ensure operational excellence across all administrative activities
* Follow up on key deadlines and obligations
* Maintain a reliable and organised document management system
Real Estate & Asset Administration
* Coordinate the administrative management of real estate assets
* Follow up on contracts, insurance policies and service providers
* Maintain accurate documentation and records
* Monitor administrative obligations related to assets and investments
Candidate Profile
We are looking for a highly reliable professional capable of operating independently and bringing structure, organisation and rigour to a wide variety of administrative and financial topics.
The ideal candidate combines strong execution skills, sound judgement and exceptional attention to detail.
Professional Experience
Minimum 7 years of relevant professional experience.
Particularly valued backgrounds include:
* Big Four firms (PwC, Deloitte, EY, KPMG)
* Reputable accounting, tax or advisory firms
* Recognised law firms
* Private banking or corporate banking environments
* Finance & Administration departments of established companies
* Corporate administration environments
* Reputable gestorias or accounting firms
Experience coordinating multiple external stakeholders simultaneously is highly desirable.
Education
Required:
* University degree in Finance, Accounting, Business Administration, Economics, Law or a related field
Strongly preferred:
* Master's degree or equivalent postgraduate qualification
Professional certifications are considered a plus.
Skills & Competencies
* Strong accounting and financial literacy
* Excellent administrative and organisational skills
* Advanced Excel proficiency
* Strong analytical and problem-solving capabilities
* Ability to manage multiple projects simultaneously
* Exceptional attention to detail
* High level of professionalism and confidentiality
* Ability to work autonomously with limited supervision
* Excellent written and verbal communication skills
* Strong stakeholder management capabilities
Languages
Mandatory:
* Fluent Catalan
* Fluent Spanish
* Professional English
Strong plus:
* French
Local Network & Market Knowledge
A strong understanding of the Catalan business environment is important.
Candidates with an established local professional network and prior experience working with banks, advisors, accountants, lawyers, service providers and institutions in Catalonia will be highly valued.
Personal Qualities
* Highly organised
* Autonomous
* Proactive
* Agile
* Reliable
* Detail-oriented
* Pragmatic
* Solution-oriented
* Trustworthy
* Strong sense of ownership
Important
This role is not designed for junior candidates, investment advisors, business developers or strategy-focused profiles.
We are looking for a hands-on professional capable of bringing structure, organisation and operational excellence to the administrative and financial management of a holding company.
Conditions
* Candidate must be based in Barcelona or the greater Barcelona area
* Part-time position (60-80%)
* Fully remote or hybrid work possible
* Flexible working arrangements
* Regular in-person meetings in Barcelona required when necessary
* Direct interaction with the shareholder
* High degree of autonomy and responsibility
* Long-term opportunity with potential evolution of responsibilities