The EIB, the European Union's bank, is seeking to recruit for its General Secretariat Directorate (SG), Permanent Representative's Office – Brussels Department (BXL) located in the EIB External Office in Belgium, a (Senior) Executive Assistant.
This is a full-time temporary position at grade 2/3 in Belgium.
The term of this contract will be 12 months; as this is a temporary replacement assignment, no extension or conversion of the contract is foreseen.
Purpose
Provide executive support to the EIB Permanent Representative in Brussels, contributing to the effective delivery of the Permanent Representation's objectives and ensuring the efficient day-to-day operation of the office. Offer administrative assistance to Management Committee members and colleagues from headquarters during their missions to Brussels.
Operating Network
The successful candidate will report directly to the Deputy Secretary General/Permanent Representative and will interact with the office as well as with other Services throughout the Bank. The post requires autonomy, a sense of initiative, discretion, a high sense of confidentiality, teamwork, flexibility and the ability to prioritize and handle several tasks simultaneously, while exercising a high degree of precision.
Accountabilities
Provide personal assistance to the Deputy Secretary General/Permanent Representative in terms of managing calendars, arranging meetings, and communicating with internal and external counterparts.
Schedule and organize the Deputy Secretary General/Permanent Representative's participation in internal and external meetings, conferences, receptions etc. including the required briefing files and any related business trips.
Prepare documents requiring approvals and/or signatures; monitor that deadlines are met and internal procedures are followed.
Handle the numerous internal and external contacts.
Contacts with the Belgian Ministry of Foreign Affairs and Finance Ministry for the registration and VAT exemptions of newcomers in Brussels.
Contacts with the property owner and management of the suppliers of the office.
Office space management.
Organisation of business-related travel and preparation of expense reports.
Manage incoming correspondence, prepare replies and/or ensure appropriate follow-up.
Ensure an effective electronic/paper archiving system for the Deputy Secretary General/Permanent Representative to ensure easy access to documents.
Maintain close coordination with the assistant of the Deputy Secretary General/Permanent Representative in headquarters to ensure activities/agendas in Brussels and headquarters are well aligned.
Qualifications
Secondary level education, complemented with a 2-year certification in a relevant field (economics, accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
At least 5 years of relevant professional experience. Experience in a personal assistant position would be an advantage.
Previous experience with administrative and operational policies and procedures, including those on privacy and confidentiality matters.
Good knowledge of the standard IT tools (Word, Excel, PowerPoint, Copilot).
Excellent knowledge of written and spoken English and a very good command of French. Knowledge of other European languages would be an advantage.
Competencies
About
Find out more about EIB core behavioural skills here
To find out more about our eligibility criteria click here
Additional Information
The remuneration of staff hired directly at a post in an external office within the EU may be adapted to the costs of living of the respective country. Please visit this page for more information on our benefits.
We hire and value talent with unique characteristics, creating a work environment where they can be themselves. We believe that Diversity, Equity and Inclusion makes us a performing and innovative organisation. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation, disability or neurodiversity.
If you require reasonable accommodation during the recruitment process due to a disability, neurodivergence, or a chronic health condition, please contact the EIB Recruitment team who will manage your request appropriately.
By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.
Deadline for applications: 26th February 2026
Seniority level
Not Applicable
Employment type
Contract
Job function
General Business and Other
Industries
Banking