Do you want to give real purpose and meaning to your work? Do you care about making innovative cancer treatments more accessible to everyone?
The Oncidium Foundation is a rapidly growing international non-profit organization based in Mont-Saint-Guibert. They expanded from 4 to 14 team members in just 2.5 years, supported by a global network of ambassadors.
Their mission: promote and facilitate access to innovative radiotheranostics, a pioneering nuclear medicine approach combining diagnosis and treatment of cancer.
Your role:
Administrative Coordination & Support (70%)
* Assist the Executive Assistant and Partnership Team, managing ambassador relations and document follow-ups
* Coordinate travel logistics (bookings, visas, invitation letters)
* Organize meetings and events, manage invitations, reminders, room bookings, and catering
* Handle office management tasks, including supplies, business cards, and meal arrangements
* Create tutorials, internal process documents, and handle translations
* Provide operations support and technical assistance follow-up (facilities, IT, Odoo)
Financial & Accounting Assistance (20%)
* Encode supplier invoices and create client invoices
* Manage payments and expense reports
* Verify monthly credit card statements
* Create purchase orders
* Provide backup support for the Finance & Administration Director
Prevention Advisor Role (5%)
* Manage health & safety documentation (training provided)
* Coordinate with occupational health provider (Mensura)
* Organize medical exams, flu vaccinations, and safety trainings (first aid, fire response)
Your profile:
* Minimum 4-5 years of experience as an Administrative Coordinator, Accounting Assistant, or similar role
* Fluent in French and English (spoken & written); Spanish is a plus
* Comfortable with digital tools (Odoo, Google Forms, Microsoft Suite, etc.)
* Proactive, resourceful, and comfortable in a dynamic startup environment
* Autonomous, practical, and capable of managing multiple tasks efficiently
* Highly structured, and detail-oriented
* Interest in nuclear medicine and oncology is beneficial but not mandatory
What they offer:
* Financially stable foundation with international reach
* Diverse and stimulating job responsibilities
* Limited business travel
* Opportunities to grow through language, technical, and soft skills training
* International, dynamic, and enriching workplace
* Nice working environment with passionate colleagues
Salary and Benefits:
* Attractive gross salary with extralegal benefits (insurances, meal vouchers,...)
* Full-time 40-hour contract with 32 days of annual leave
* Company car available as an option if desired, in which case the cost is deducted from the gross salary
* Hybrid work arrangement: 1 (sometimes 2) day(s) teleworking per week
Start date: asap
Ready to add real meaning to your career?
We look forward to meeting you soon.