A dynamic and growing company in the Real Estate Sector is looking for an
Office & Executive Assistant
to support its daily operations, management team and various departments. This is a
key, all-round role
combining office management, executive support, legal, HR and property-related administration.
Your Responsibilities as Office and Executive Assistant You will play a central role in ensuring the smooth running of the office and supporting different teams: Administrative support and front office: calls, visitors, mailbox and agenda management Organization of meetings, corporate documentation and general administration Management of internal databases (company cars, badges) and coordination with leasing partners Handling official registrations (MyRent Pro, IRISbox, UBO register, BCE extracts) Supporting the Legal Manager (lease registrations, KYC documentation, powers of attorney) Supporting the Property Management team (helpdesk, administrative tasks, data entry and classification) HR support: payroll preparation, onboarding/offboarding, leave management and coordination with the social secretariat
Your Profile as Office and Executive Assistant Trilingual
Dutch / French / English
(written & spoken) Excellent communication and interpersonal skills Strong organizational skills with the ability to multitask Professional attitude and presentation Good knowledge of
Microsoft Office (Word, Outlook, Excel) Ability to handle sensitive information with discretion and confidentiality Proactive, reliable and solution-oriented
What's in It for You for the Office and Executive Assistant Function ? A
varied and central role
within the company Exposure to multiple departments (Legal, HR, Property, Management) A dynamic and collaborative work environment Opportunity to take ownership and grow in your role A great opportunity for someone looking for a
diverse and hands-on position
at the heart of an organization.
Office Management, Onboarding, Documentation, Lettings, Accurate Data Entry, Communication, Team Leadership, Solution Oriented, Offboarding, KYC, Property Management, Lettings, Coordination, Power of attorney, Trilingual, MS Outlook, Reception, Office Support, Registration, Help Desk, Proactivity, Administrative Work, Management, HR Assistance, Internal Database, Organization Skills, Multi Tasking, MS Excel, Classification, MS Office Suite, Discreet