Description:
MAIN DUTIES
* Provide organisational support to colleagues from the unit
* Plan and organise logistics for all unit activities (internal and external meetings, conference calls, events, etc...)
* Support Knowledge management & production
* Assistance on some specific projects and tasks
* Follow-up and update the database, related pages & sections of online platforms (Efficy, MyLibrary, MyNetwork...)
RESPONSIBILITIES
* Act as point of contact between the members and our organisation for the assigned tasks
* Handle and follow-up requests and queries from members and managers
* Support the Units Managers in designing programmatic activities
* Manage speakers and programmes for ad hoc knowledge related events
* Organise and Support internal/external meetings when needed/required and be the main contact of the unit for logistics aspects
* Keep track of the update of all ad hoc related documents and make sure that they are internally well promoted and distributed
* Compose and type regular correspondence, like invitations and informative material
* Work closely with the Units Managers to design activities and tools to ensure high quality outcomes
* Support the Units Managers for the production of papers and publications
* Take minutes of meetings and write them in an agreed format
* Perform any other reasonable duties as directed by line management
* Liaise with the administrative secretary for unit relative topics
* Fulfill his/her responsibilities and tasks according to the RISE values
Profil
PROFILE
* Excellent organizational skills and multi-tasking abilities
* Hands on experience with MS Office, Internet and Excel
* Excellent knowledge of English and French (oral and written). Solid knowledge of Spanish and/or German is an asset
* Understanding of office management and daily operations
* Excellent written and oral communication skills and the ability to communicate clearly and effectively to an audience
* Experience of delivering work within strict deadlines
* Ability to build effective working relationships with internal and external stakeholders to work collaboratively to achieve objectives
* Problem-solving attitude and sense of initiative
* Strong ability to work flexibly and autonomously to meet/manage changing priorities for the team and our organisation
* Ability to travel and to work under pressure (mainly for on-site events)
* Knowledge of Efficy is an asset
Offre
We offer you an interim contract for a permanent position.
It will be an opportunity to work in a dynamic and international environment and contacts with its members worldwide.
Homeworking is possible
Entreprise
Our client is an international association.