Position Title: Operational Project Assistant Service
Location: Monnoyer, Belgium
Languages: Dutch or French and English
Duration: 11 Months
Work mode: Hybrid
Job Description:
Proactively support Project Leaders (PLs) and Program Managers (PMs) on:
* Coordination and monitoring throughout the life of an infrastructure project (from start to finish);
* Project monitoring in terms of budget, finance and accounting (including management of contractual documents);
* Track the schedule of major project milestones in SAP so that PLs can organize and execute their projects in the most efficient way.
* You encode the individual project milestones in the tool (SAP PS) throughout its entire service life and carry out the various checks and follow-ups related to these milestones via SAP PS or Excel Babe to ensure the proper execution of the project in the various tools.
* You coordinate the encoding and updating and/or control of project budgets in the tools (SAP PS, Excel Babe) to ensure that the business can follow the financial evolution of its projects.
* You will proactively support PLs and PMs so that they can manage the budgetary, financial and administrative aspects of projects as well as project planning more efficiently.
* You initiate, in accordance with the indications of the PL/PM, the creation of the project sheets and coordinate their production and validation with the PL/PM and the IPC secretariat in order to ensure that they are submitted to the decision-making bodies.
* You will be responsible for the creation and administrative follow-up of purchase requisitions (DAs), shopping carts, in-store reservations, orders and deliveries related to orders in order to start the purchasing process and ensure that suppliers process orders correctly and within the agreed timeframes.
* You draw up the ""transfer of ownership"" when the delivery time requested by Elia has passed. At the request of the PLs, you coordinate the follow-up of accounts, work orders (WOs) or order supplements and translate them into AD to create amendments to orders or calls for proposals on framework contracts.
* You ensure that the administrative documents are available (provisional, industrial or final acceptance reports, security clauses and certificates) in order to be able to close the file and release bank guarantees or payments withheld.
* You are responsible for carrying out and/or updating the project monitoring work procedures used by the OPAs to ensure transparency in these processes and to ensure that the OPAs carry out a detailed and uniform management of the files
Service Requirements:
* Bachelor's degree or equivalent by experience
* Organized and structured work, critical thinking
* Good team spirit
* Autonomy, precision and customer orientation
* Effective communication
* bilingual NL/FR + good basic knowledge of English.
* In-depth knowledge of Excel (XLS report) and SAP is an asset