Job descriptionRoleThe HR Assistant supports the Human Resources team in administrative and operational tasks related to employee management and HR processes. He/she is responsible for managing personnel files, monitoring absences and leave, administering benefits and coordinating induction activities. He/she will also provide support for the payroll process, collecting and checking variable elements and carrying out administrative follow-up. In addition, the HR Assistant is responsible for managing the company's fleet of vehicles, ensuring their proper use and maintenance. He/she plays a crucial role in maintaining compliance, ensuring smooth internal communications and supporting employees in their administrative tasks.
Duties and responsibilitiesPersonnel administration :
* Prepare and manage administrative documents (contracts, amendments, certificates, etc),
* Keep personnel files and HR databases up to date,
* Ensuring that information complies with internal policies and legal regulations,
* Answering employees' questions on internal policies, leave and administrative processes.
Leave and absence monitoring:- Managing and monitoring requests for leave, absences and sick leave,- Updating leave monitoring reports and alerting the Chief Human Resources Officer to any anomalies.
Recruitment and integration of new employees:- Managing and monitoring the administrative stages of the recruitment process, downstream of the input from recruiters and accounts,- Prepare the induction of new employees, ensuring that they have all the necessary materials and information about their role and the organisation.
Payroll administration and support:
* Collecting and checking variable payroll items (overtime, bonuses, absences, etc.) and processing them in collaboration with the payroll officer),
* Assisting the HR team with pre-payroll checks and ensuring that items are correctly integrated into the payroll software,
* Answering employees' questions about payslips and deductions.
Vehicle fleet management:
* Ensuring the administrative management of the company's vehicle fleet (insurance, registration, maintenance),
* Monitor vehicle allocations and returns, updating the user database and payroll software,
* Coordinating regular maintenance and repairs where necessary,
* Monitoring and checking vehicle-related costs (fuel, tolls, etc.), ensuring that they are used correctly.
Performance management support and training:- Help prepare annual appraisals and consolidate results,- Participate in the organisation of training sessions and their logistics (booking with service providers, etc.).
ProfileTechnical skills
* Good command of office automation tools (MS Office) and HR and payroll software,
* Basic knowledge of payroll management and social regulations,
* Administrative document management and filing skills,
* Fluency in French (CEFR: C1), English (CEFR: B2), any additional language is an asset.
Soft skills
* Organised and rigorous in managing files and priorities,
* Excellent interpersonal and listening skills,
* Discretion and respect for confidentiality,
* Proactivity, adaptability and ability to work as part of a team.
Education required- Bachelor's degree in HRM, or equivalent via experience.
Years of experience required0-3 years
NOTE: on-site work is mandatory during training period (3 to 6 months) then hybrid (remote 3x/week)