We are looking for an Event Coordinator to strengthen our medical communication and education team
· Do you want to support, from the logistical and administrative side, a high functioning team of colleagues that translate scientific data into impactful medical communication and education?
· Are you an enthusiastic and dedicated team player with a hands-on mentality?
Then you are the perfect Event Coordinator for us!
Job description
As Event Coordinator, you work together with the project teams that develop medical communication and education for clients or for sponsors, via organisation of symposia at international congresses, closed meetings, advisory boards, webinars, forums, ….
You will support the team by coordination of logistical or administrative tasks related to all of the above.
Also you will support the company leadership by coordinating logistical tasks before, during and after internal company meetings/events
Infrequent travel (within Belgium and abroad) is required, to assist with onsite activities and ensure an efficient execution of the project.
About Ismar Healthcare and e-HIMS
Ismar Healthcare is an independent medical communication and education agency based in Lier, Belgium. We offer high-quality ‘tailor-made’ solutions for and in partnership with the pharmaceutical, biotechnology, and medical device industry.
For the past 25 years, we have steadily grown to a mid-sized full-service medical communication agency, highly valued by our customers and employees.
For more information: https://ismar.com/
e-HIMS, a sister company of Ismar Healthcare facilitates together with professional associations the development and dissemination of independent CME programmes applying the patented professional development method ‘Mirrors of Medicine’ (MiMe).
For more information: https://ppcp.mirrorsmed.org/
Your mission
· Coordinate the logistics related to above mentioned meetings/events. For example:
o Select/contract vendors (venue, hotel, catering, AV, etc.)
o Assist with logistical arrangements for healthcare professionals (flights, train, ground transportation, hotel accommodation, congress registration)
o Set-up landing page/website and follow-up delegate registrations (via webshop)
o Assist with production of materials and shipment
o Support the event onsite (reception desk, catering, AV, set-up, …)
· Assist with sending out/posting promotional materials (developed by your colleagues) via Campaign monitor, LinkedIn, X
· Execute administrative tasks related to the above and to non-meeting projects (handling contracting signatures, internal digital library)
· Develop understanding of the business environment you are working in, and contribute to the efficient execution of the projects you work on in the team (e.g. flag improvements from your end for next projects)
· Think critically and don’t be afraid to bring in new creative solutions and ideas for improving operational tasks
Your profile
· Professional bachelor (e.g. event management, project management...)
· Speaking and writing without mistakes in English (business communication)
· Perfect command of Dutch
· Very good command of English, both orally and written
· Good level knowledge of Windows, Microsoft Word, PowerPoint, Outlook and (especially) Excel
· Accurate
· Hands-on and positive can-do attitude
· Being able to retrieve, analyse, structure and process information
· Meticulous and quality-focused with an eye for productivity (avoiding work with limited quality contribution)
· A flexible team player but also able to work independently
· Like new challenges and eager to learn
· Coordinative and organisational skills
What’s in it for you?
· You will join a small but very dynamic organisation with a clear strategy and ambition
· As we value moving forward, you will have the possibility to continuously grow and expand your knowledge and skills
· You get a full-time contract with a competitive salary package and other fringe benefits
· Possibility to work two days a week from home
Application requirements
If you are interested, please provide following materials to career@ismar.com:
· CV (in English)
· Motivation letter (in English)