Our client, a European institution, is looking for an English and French-speaking Administrative assistant. This temporary job starts as soon as possible.
Responsibilities :
* Support contract administration, including monitoring and managing invoices, and assisting with procurement processes within the area of activity.
* Carry out general secretarial and administrative tasks, such as preparing standard correspondence, drafting structured communications (reports, notes, presentations) in English and/or French, and proofreading or finalising documents (notes, letters, reports).
* Provide assistance with procurement procedures, including the preparation of documentation for calls for tenders.
* Collect and compile information and data for reporting purposes, including statistics, quarterly and annual reports, and CR reports.
* Ensure proper filing and archiving of documents in GED.
* Provide ad hoc support to the unit to contribute to the smooth running of daily operations.
Academic qualifications and professional skills:
* Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration).
* At least 3 years of relevant professional experience in the administrative, procurement, contract management field.
* Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint).
* Excellent command of written and oral English and French. Good knowledge of another EU language would be an advantage.