We are looking for a Global PMO Admin based in Diegem, Belgium to join our client's international implementation team responsible for setting up a global ERP system for their aviation division.
As a Project Management Office Admin, you will play a pivotal role in supporting the Program Manager and the program management team, ensuring the successful planning, execution, and completion of various tasks. Your responsibilities will include:
* Assisting in the coordination and management of project activities.
* Supporting documentation, meeting preparation, and tracking project progress.
* Ensuring effective communication between cross-functional teams.
* Contributing to the smooth running of day-to-day operations.
* Managing program administration, including timelines, resources, and reporting.
This role is an excellent opportunity for a motivated, high-performing junior profile (0 to 5 years of experience) who is eager to build experience and grow a career in project management. It's an exciting opportunity to work in a dynamic and fast-paced environment where your contributions will have a direct impact on the success of a global project.
Key Responsibilities
Project Coordination
* Provide support to Project Managers in planning, scheduling, and executing projects.
* Assist in the development and maintenance of project plans, timelines, and budgets.
* Coordinate project meetings, prepare agendas, capture, and distribute meeting minutes.
* Distribute and track tasks to the various stakeholders and ensure their completion.
Communication and Collaboration
* Facilitate communication between teams, stakeholders, and other relevant parties.
* Ensure timely and accurate dissemination of project information to all stakeholders.
* Collaborate with cross-functional teams to gather project updates and status reports.
Documentation and Reporting
* Maintain project documentation, including project charters, scope statements, and risk registers.
* Generate and distribute regular project status reports to keep all stakeholders informed.
* Assist in the preparation of presentations and materials for project reviews.
Issue/Risk Resolution
* Identify and escalate project-related issues or risks to the Program Manager for resolution.
* Work closely with team members to address challenges and obstacles in the project lifecycle.
Your Profile
To succeed in this role, you should:
* Possess a "Can Do Spirit" and demonstrate professionalism in all actions.
* Be extremely well-organized, action-oriented, and a great listener.
* Have strong analytical skills to identify and address customer (=airlines) needs effectively.
* Be proactive, responsible, and unafraid of challenges.
* Exhibit a customer-oriented mindset with a creative approach to problem-solving.
* Be open to continuous personal and professional development, embracing innovation.
* Be able to work with a large number of stakeholders.
Qualifications
* Proven experience in project support or coordination role.
* Strong organizational and multitasking skills.
* Excellent communication and interpersonal abilities.
* Bachelor's or master's degree in Communication Management, Marketing, Journalism, Languages or similar.
* Proficiency in project management tools and software.
* Experience with O365, Teams, SharePoint
* Fluent in English spoken and written
Preferred Skills (a plus, but not required)
* Previous Experience in the Aviation Industry (Experience within an Airline, Maintenance and Engineering, CAMO, or MRO)
* Familiarity with applications used in Aviation (Preferably AMOS and/or Trax).
* Prince2 certification or equivalent experience.
* Experience with JIRA and/or Qtest (Test management tools)
If you are passionate about project management and IT, excited about contributing to our journey, and ready to thrive in a fresh environment, we want to hear from you!
Join us at Apex Consulting and be part of a team that is making waves in the world of IT. We look forward to welcoming you on board!