As a Management Assistant, you are a key contributor to the smooth functioning of the team, providing comprehensive operational, administrative, and legal support to partners and directors. You help streamline processes, ensure high-quality service delivery, and actively support a dynamic and digital work environment.
Detail-oriented and proactive, you take pride in delivering accurate work and consistently strive for excellence in all aspects of your role.Your Key Responsibilities
Operational & Digital Excellence
* Use tools like Microsoft 365, Teams, and SharePoint in your daily work.
* Keep the CRM system up to date (contacts and opportunities).
* Manage tasks in SAP, such as opening files, invoicing, closing files, and updating roles.
* Support billing and prepare basic administrative reports.
Communication & Stakeholder Engagement
* Support partners and directors in workload management and priority tracking.
* Sort, screen, and prioritize incoming correspondence, drafting responses where appropriate and flagging key actions.
Planning & Coordination
* Manage calendars and schedule both internal and external meetings.
* Organize meetings, including invitations, registrations, logistics, and follow-up.
* Monitor deadlines, priorities, and workload for partners and directors.
Profile :
* You have a bachelor's degree in Office Management, Management Assistance, or a similar field, or you have equivalent experience in a legal or professional services environment.
* You are comfortable using technology and can adapt easily to new tools.
* You speak and write both English and French fluently.
* You work well in a fast-changing environment, can manage changing priorities easily, and are confident working on your own.
* You are comfortable being the first point of contact between teams and helping others use internal tools and follow procedures as you gain experience.
* You take initiative, focus on solutions, and can meet deadlines efficiently.
* You stay calm under pressure and are flexible in your work.
o A salary package aligned with your experience
o A 3-month temporary assignment
o A dynamic work environment
o A start date from July 6th