We're looking for an Office Manager to support our day-to-day operations and ensure our offices are running like clockwork. You'll be the go-to person for all practical things, from maintaining a tidy workspace to managing admin and welcoming visitors.
You have a sharp eye for detail, take initiative without being asked, and love helping others succeed. Your work will directly impact our efficiency, atmosphere, and overall team spirit.
Your tasks will include:
* Facilities & Office Coordination
* Keep the office tidy, organized, and well-stocked. You spot what's missing before anyone else does. You translate the company's values in everything you do.
* Coordinate with suppliers and facility providers (cleaning, maintenance, delivery services, …)
* Ensure all meeting rooms, common areas, and office equipment are functional and presentable
* Reception & Front Desk
* Welcome visitors, customers, and suppliers with professionalism and warmth
* Handle incoming phone calls, packages, and mail with accuracy and care
* Manage calendars for meetings, shared spaces, and general logistics
* Administrative & Team Support
* Assist with bookings, travel arrangements, and expense tracking
* Take care of planning and preparation for internal and external company events
* Support onboarding logistics for new employees (arrange desk, badge, welcome kit, …)
* Keep internal files and records up to date and well-organized
* Help with light administrative tasks for finance, HR, and operations
Your profile
* You have a professional Bachelor's degree in Office, Facility, or Hospitality Management and/or experience in a similar role
* Experience in a similar role within an SME is a clear plus, a first experience in office management, facilities, or administrative support role is a must, but above all: your attitude, sense of ownership, and work ethic matter most
* You are comfortable with tools like Outlook, Excel, and Word; experience with Odoo is a plus
* You are detail-oriented, nothing escapes your attention
* You're proactive and hands-on: you see what needs to be done and act on it
* You enjoy supporting others and take pride in being reliable and organized
* You are focused, calm, and efficient, even when juggling multiple small tasks
* You're a natural problem solver who doesn't wait to be told what to do
* You communicate clearly and professionally in both Dutch and English
Our offer
* A key support role in a growing, innovative company where your work really matters
* A varied day-to-day job from greeting clients to solving practical challenges
* A modern workspace surrounded by robotics and innovation
* A dynamic, no-nonsense team culture
* Competitive salary, including several benefits and a company car
Octiva is a fast-growing robotics company on a mission to help growers succeed through smart automation. Our advanced robotic systems are designed for high-performance operation in controlled environments, combining technical precision with real-world reliability. We work closely with growers, engineers, and researchers to deliver meaningful innovation that transforms agricultural efficiency and sustainability.
We're expanding internationally and building a team of driven, collaborative professionals who want to make a real impact — not just on product performance, but on the lives and success of our customers.