Are you looking for a new opportunity to take your career to a higher orbit? To discover from the inside unique domains like Space, Science or Cybersecurity? To join an international group with a successful track record in delivering Top-Tier Engineering services? A job adapted to your career ambitions and in which you could have a meaningful impact on exciting projects, for the years to come?
We are looking for an HR & Payroll Specialist to join our HR team based in either Transinne, a village in the Belgian municipality of Libin, or in our HQ in Wavre, Belgium.
You will be responsible for the correct and timely processing of all elements relating to our BE, FR and LUX payrolls, in collaboration with local payroll providers. You will report to the Payroll Team Leader, working closely with the Recruitment and Finance Teams, as well as the rest of the HR Operations team, for both our entities: Starion and Nexova Group.
Indeed, Nexova was created as part of the rebranding and reorganisation of our previous structure, resulting in two distinct yet connected entities: Starion Group, focused on space and engineering services for long-term projects with leading organisations like ESA (European Space Agency), and Nexova Group, dedicated to cutting-edge cybersecurity. Together, they bring over 30 years of expertise, stability, and growth to clients across Europe.”
Tasks and activities
The scope of work will include:
* Being responsible for the timely and correct processing (inputs/outputs) of the international payrolls (currently but not limited to BE, FR and LUX) via a third-party administrator. This includes setting up payroll services in new countries as required.
* Being responsible for data entry into the supplier’s portal for all payroll related matters.
* Taking care of a correct payroll set-up in relation to expatriate assignments in conjunction with local tax experts and the HR Compensation & Benefits team. This applies to international transfers, assignments and simultaneous working setups.
* Taking ownership of payroll related activities such as onboarding/offboarding procedures, social documents, educational leave, time credit, absence and overtime tracking. Additionally ensuring that procedures are updated in line with changes in social/corporate/employment law. These tasks are performed in collaboration with an administrative team.
* Assisting with Salary Splits set-up and administration.
* Maintaining accurate and updated data/files and ensuring all changes are appropriately documented through Hiring Approval Forms or other support documents.
* Working closely with the Finance Team for the monitoring of the monthly payroll figures.
* Participating in Payroll Projects under the supervision of the Head of Total Rewards, to ensure successful and timely delivery of KPI’s and objectives.
* Monitoring, maintaining and improving the payroll processes for all financial and ISO certifications related audits.
* Assisting employees with payroll related questions as well as social legislation matters at a European level.
* Maintaining administration of benefit programs such as insurances, meal vouchers, healthcare and pension schemes, ensuring timely and accurate monthly benefits enrolment, employee changes and discontinuation upon separation.
* Providing backup to the HR Officer & HR Contract Officer during leave.
* Supporting any other duties for the HR team as deemed necessary for the successful running of the Group.
Skills and experience
The following skills and experience are mandatory:
* University Degree or equivalent in a relevant field.
* At least 3-5 years proven experience in payroll, ideally in an international context.
* Ability to deal with all levels of company management, whilst handling confidential information.
* Familiarity with social legislation, ideally at a European level.
* Excellent communication skills, including the ability to respond effectively to questions from groups of employees and managers alike.
* An analytical approach to work with a strong sense for details.
* Knowledge of computer software including database and spreadsheet applications to produce various reports, alongside excellent Excel skills.
* Ability to remain flexible and positive in adapting to a dynamic, fast-paced environment.
* Strong interpersonal and problem-solving skills, with the ability to manage multiple priorities.
* Desire to work both autonomously and as part of a team, in an international multicultural environment.
* Fluent in English, both written and spoken. Knowledge of another European language is an asset.
Why should you apply?
* You will have the opportunity to work within leading space organisations across Europe.
* We encourage everyone to think outside the box and to push the boundaries of traditional knowledge. This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
* To be part of a company that values integrity, inspiration, care and collaboration.
* Benefits include: competitive remuneration packages; unique career opportunities, including working in other countries; access to training and development programmes; flexible relocation support.
We welcome applications from people with disabilities, members of ethnic minorities, all genders, LGBTQ+ individuals and ex-service personnel.