Company
Exciting Opportunity for a PA to enjoy a varied and responsible role in a dynamic office
Would you like to play a part in Herbert Smith Freehills' (Leading international Legal Firm) continued success?
* Your Growth. Our Ambition.
* 1 billion in annual revenue,a team of 5300 worldwide
* Consistently ranked in Band 1 for ESG
* At the forefront of digital transformation to meet clients' evolving needs
* HSF fosters ambition, diversity, high performance and collaboration
* Enjoy a friendly and multicultural work environment based on respect and understanding
* Modern and attractive offices in 1000, Brussels conveniently accessible by public transport
Function
Be a Vital Asset to the Brussels Team:
* Provide seamless support to the Managing Partner and 2 Lawyers
* Take ownership of responsibilities, efficiently managing changing and competing priorities
* Manage your Partners' inboxes
* Open and close client matters, including background checks and ensuring all information is accurate
* Utilize your written and spoken English to engage with international stakeholders, to create impactful PowerPoints and e-bulletins as well as to draft, proofread and format diverse documents
* You have carte blanche for your Partners' agendas and hence are responsible for coordinating all conference calls, internal and external meetings, events and business lunches/dinners and the surrounding logistics
* Liaise with the travel agency for European and worldwide travel arrangements and follow-up the expense claims
* Ensure timely billing by submitting time sheets on time and verifying that the billing narrative is correct
* Ensure an overall smooth running by printing, photocopying, scanning, filing and archiving as well as maintaining the CRM with pertinent details
Profile
* Minimum 5 years of experience as a Management Assistant
* Excellent English (written and spoken), 1st class proof-reading skills are vital
* Proficient in MS Office
* Due to your keen eye for detail, you always deliver high quality work
* Solution-oriented mindset, proactive, and self-driven
* Effective time management enables you to forward plan and handle stressful situations calmly
* You are always both service-minded and diplomatic towards clients and colleagues alike and hence build excellent working relationships
* Discretion is key
* Highly motivated team player with a genuine desire to contribute
Offer
* Competitive Salary plus Performance Bonus, Wellbeing Benefit, (900 € pa), Mobile Phone + Subscription, Laptop, Lunch Vouchers, €7, Private Pension, (5% of gross annual salary), Hospitalization, Outpatient Insurance and Car Mileage OR 100% Public Transport Reimbursement
* Continuous training opportunities
* Opportunity for 2 days of teleworking per week (after 1 month)
* 38 hour workweek, (9 am – 5.30 pm)
* Rare overtime requirements
* 25 days of annual leave
* Collaborate with warm, enthusiastic, and stable colleagues
* Permanent contract ensuring long-term stability
Hiring Process
* First interview with the Brussels Office Manager and Managing Partner
* Practical work prioritisation exercise (On line exercise)
* Decision communicated within 1 week
Don't miss this outstanding opportunity to join this prestigious international legal firm and thrive as a valued PA
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