Assistant – Public Affairs Team Location: We are seeking a dynamic and motivated Assistant to join a busy and high-performing Public Affairs team. You will provide high-level support to the Leadership team and assist with the coordination of department activities, projects, and events.
Manage agendas for the Executive Director and three Directors, including scheduling meetings and ensuring sufficient focus time.
Organize travel arrangements and manage expense reports.
Coordinate weekly team meetings, including agenda preparation and follow-up on action points.
Organize departmental activities and away days, managing logistics, venue, catering, and materials.
Support onboarding for new team members with welcome materials and introductions.
Project & Event Support:
Assist with logistics for flagship events, including venue booking and guest list management (GDPR compliant).
Coordinate registration websites and calls with stakeholders, taking minutes and tracking action points.
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Bachelor’s degree in Office Management or related field.
Minimum 3 years’ experience as an assistant, preferably supporting senior management.
Excellent written and spoken English; additional languages are a plus.
Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) and web/social media tools.
Exceptional organizational, time management, and interpersonal skills.
Personal Qualities:
Team player with the ability to work independently.
A people-oriented, international, and dynamic work environment.
Professional development opportunities, including training, coaching, and mentorship.
About the Team:
The Public Affairs team is a fully-integrated unit of advocacy and communication professionals. You will engage with EU policy issues, campaigns, events, media, and digital projects, supporting strategic initiatives while receiving full team support.