PMO – Operational Buyer
Context
We are looking for PMO – Operational Buyer. You will work within the Directorate Intelligence & Innovation (I&I) and act as the central point of contact for operational purchases within existing contracts.
Purpose of the Role
As a PMO – Operational Buyer, you are responsible for the complete operational purchasing process within existing framework contracts: from expression of interest and request to delivery, follow-up, and support.
You act as an internal and external point of contact for your assigned projects and support interzonal cooperation in the field of procurement.
Tasks & Responsibilities
Procurement & Contract Management
* Preparing quotations and managing orders within interzonal cooperation.
* Operational management of purchases within existing contracts (from request to delivery).
* Following up on deliveries, performance, and communication with suppliers.
* Gaining in-depth understanding of the financial aspects of contract and procurement management.
* Translating contracts and projects into Odoo.
Project & Stakeholder Collaboration
* Supporting ICT project operations according to commonly used methodologies.
* Advising customers on functional and technical aspects within specific product or service portfolios.
* Documenting existing and new projects.
* Collaborating with internal stakeholders, the procurement department, customers, and suppliers.
* Striving for standardization and optimization of processes.
Support & Reporting
* Ensuring smooth operational support.
* Reporting and follow-up via Excel (analyses, dashboards, tracking tools).
* Working with digital tools such as Microsoft 365, Teams, SharePoint, and Excel.
Your Profile
Personal Skills
* Team player with a professional and ethical attitude.
* Accurate, well-organized, and stress-resistant.
* Flexible and comfortable working in an agile environment.
* Strong written and verbal communication skills.
* Discreet handling of confidential information.
* Able to manage multiple tasks and priorities in parallel.
Must-Haves (Requirements)
These criteria are mandatory:
* At least 3–5 years of proven experience in a procurement or category management environment (medior level).
* Proven experience in supplier management (monitoring delivery times, performance, communication).
* Strong knowledge of Excel (reporting, analyses, dashboards).
* Professional written and spoken proficiency in:
* Dutch – CEFR level C2
* French
* English
* Proven experience with ICT project operations and supporting project managers.
* Willingness to work 4 days per week on-site (flexibly arranged).
* Willingness to sign:
* IT Code
* NDA
Should-Haves (Assets)
These criteria are highly desirable but not mandatory:
* Experience within a public or semi-public organization.
* Knowledge of or experience with:
* Odoo
* GLPI
* Ticket and service management tools
* Asset management tools (configuration and license management)
* ERP systems supporting procurement processes
* Experience with:
* Microsoft Project
* Prince2 / PMI / PMBOK methodologies
* Microsoft Office applications
* Preparing and following up on public tenders
* Basic knowledge of public procurement legislation.
Practical Information
* Location: Antwerp
* Work Schedule: 4 days per week on-site (8 hours/day, flexible)
* Domain: Procurement, PMO, ICT project support
* Seniority: Medior