As an Executive Assistant, you will support an SLT-member in his daily tasks.
You will ensure efficient agenda and inbox management, proactive communication, and administrative support. You will work closely with the SLT-member and other stakeholders within and outside of the company.
Responsibilities:
1. Agenda and Email Management: Oversee SLT-member’s schedule, arrange and adjust meetings proactively, manage his inbox, and filter emails.
2. Document Preparation: Draft initial documents and assist with PowerPoint presentations.
3. Meeting Coordination: Book meeting rooms, set up links, and take minutes and action points (+ follow-up).
4. Budget and Expense Management: Track budgets in Excel and manage expense reports.
5. Stakeholder Communication: Maintain contact with law firms and key stakeholders and organize events.
6. Proactive Problem Solving: Identify issues and provide solutions, ensuring efficient communication and collaboration.
7. Administrative Support: Ensure the necessary documents for meetings, maintain files, and support his team with tasks like following up on invoices and travel arrangement.
Requirements & Qualifications:
8. Experience as an Executive Assistant or in a similar role
9. Excellent organizational and communication skills
10. Proactive and assertive work attitude
11. Ability to work under pressure and prioritize tasks
12. Discretion and confidentiality in handling sensitive information
13. Good knowledge of Microsoft Office, especially Word, Excel and PowerPoint
14. Ability to quickly adapt to changing circumstances
What we have to offer?
15. You will be given every opportunity to further develop your expertise. We stimulate your personal growth through internal mobility and learning opportunities, but also give you the opportunity to take a break or move in a different direction over time.
16. A varied job in which you deliver tangible results and have a real impact.
17. A competitive gross monthly salary, supplemented with a series of fringe benefits (meal vouchers, etc.), hospitalization insurance, group insurance, discounts on Telenet products, up to 3 days of remote work per week, etc.
18. The company of colleagues who are just as passionate as you.