We are currently recruiting, on behalf of a prestigious European Institution, for a professional to join its Procurement Unit.
This role is part of a strategic initiative to support the Procurement Workload Management Project.
The selected candidate help alleviate administrative and coordination tasks from procurement officers, with a strong focus on digital tools (M365, Power BI, Teams).
The aim is to ensure continuity and quality of procurement operations during a period of exceptional workload.
The main responsibilities of the role :
* Coordinate with internal services to facilitate procurement processes.
* Assist services with drafting Procurement Request Forms (PRFs), Contract Proposal Summary Notes (CPSNs), and contracts.
* Liaise with external entities for contract signatures and follow-up.
* Contribute to the development and execution of the 2026 Procurement Plan.
* Ensure data accuracy and consistency in the PROCUR Dashboard.
* Prepare quarterly procurement statistics and liaise with relevant services for validation.
* Assist with the migration of contracts from M-Files to M365.
* Organise targeted training sessions for procurement officers and internal stakeholders.
* Support digitalisation efforts in procurement workflows, including document automation and e-signature coordination.
* Maintain and update digital records and dashboards using collaborative platforms (e.g., SharePoint, Teams, OneDrive).
* Assist in the configuration and testing of digital tools used for procurement tracking and reporting.
* Contribute to the improvement of digital templates and forms to streamline procurement documentation.
The selected candidate has a minimum of three 3 years' relevant professional experience in administrative support, coordination, or procurement-related tasks. Experience in project-based environments and handling time-bound deliverables is appreciated. An excellent knowledge of English is mandatory - knowledge of other EU languages would be an advantage. Proficiency in MS Office and document management systems, and experience with digital collaboration platforms (e.g., SharePoint, Teams). Understanding of e-signature workflows and digital archiving practices.
The ideal candidate's soft skills :
* Strong organisational and coordination skills, clear and professional communication, both written and verbal.
* Ability to work collaboratively with internal services and external stakeholders.
* Proactive and solution-oriented mindset.
* Comfortable working in a dynamic environment with shifting priorities and tight deadlines.
* Capable of managing multiple tasks efficiently and meeting project deadlines.
* High attention to detail and accuracy in documentation and data handling.
* Discretion and professionalism in handling sensitive procurement information.
Interested in the position ? Do not hesitate to apply !