We are looking for a Bids & Tenders Specialist for one of our client specialized in Lifesciences & diagnostcs equipment.
Reporting to the Europe Sales Administration and Tenders Manager, the job holder will be responsible for managing tender activities and driving the process forward by liaising with key stakeholders to produce high-quality tenders that consistently meet customer needs. They will ensure that all compliance requirements have been met and be responsible for producing and delivering the tender document on time while maintaining high levels of customer satisfaction.
Responsibilities:
Iberia Tenders
Taking the lead in identifying and advising tender teams on steps to mitigate potential contractual and commercial risks.
Support and collaborate with different departments within the company commercial organization (Sales, Application Support and Field Marketing) to help achieve yearly sales targets.
Manage overall contract terms and conditions, compliance and integrity.
Review tender agreements.
Monitor new tender opportunities and the tender submission process for formatting, completeness, consistency and compliance.
Take total responsibility for the tender process, including expressing interest in forthcoming contract opportunities, completing pre-qualification questionnaires and submitting high-quality tenders in a timely manner.
Ensure that documentation is submitted in accordance with deadlines and requirements.
Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.
Analyze and study of tenders, evaluate requirements and draft and prepare the administrative documentation
Drafting and preparation of the envelope technical documentation in collaboration with the corporate staff.
Drafting and preparation of the envelope economic offer, in accordance with the Commercial Department.
Maintain tender files and arrange their archiving upon Tender completion.
Prepare Tender status reports and expected timelines on a regular basis.
Send the contract and all necessary documents for its conclusion.
Iberia Sales Admin:
Enter signed contract information into our Oracle data system and liaise with the relevant departments, such as order entry and service, to ensure fulfilment of customers' contracts. Answering enquiries from customers or employees regarding contract details.
Create new customers, suppliers and products in Oracle.
As part of our daily sales efforts, the sales administrative assistant will coordinate and manage instrument and product demonstrations/movements in cooperation with the local sales, service and applications teams.
Invoice tracking
Manage online connections and external controls.
Iberia Marketing Support:
Contributes to the creation and maintenance of various marketing type contracts (e.g. sponsorship, speaker, referral client).
Supports local field sales and marketing teams in planning and executing marketing and sponsorship events.
The sales administrative assistant is also responsible for translations of marketing materials through the translation service provider).
Requierements:
* Law degree / Bachelor or similar
* Minimum of 4 years ´experience in the same role preferably in the diagnostic or chemical/pharmaceutical sector.
* Minimum 5 years of experience in bid management, preferably in the hospital sector
* Knowledge of regulations and procedures, particularly the Procurement Code
* Good knowledge of Office package.
* Good ability to manage deadlines and follow multiple procedures simultaneously
* English & very desirable, Portuguese
Start date: january 2026