1. Reception & Hospitality
* Warmly welcoming visitors at the Diegem office
* Serving as the primary telephone contact for the Belgian organisation
* Managing building and parking access
2. Event & Facility Coordination
* Managing meeting room bookings, catering and facilities support
* Creating and organising internal events from A to Z (team events, staff parties, Sinterklaas, after-work sessions, etc.)
* Ordering branding materials, promotional items and corporate gadgets
* Handling travel arrangements, including flights, hotels and rental cars
3. Administrative Support
* Managing the reception mailbox and coordinating all incoming/outgoing communication
* Sorting, distributing and preparing postal items; registering registered mail
* Providing ad-hoc administrative support to support services such as Facilities
* Assisting with basic reporting and follow-up tasks
* A warm, positive and professional presence - even in busy, multitasking moments
* Strong customer focus and a natural inclination to help others
* Excellent written and spoken command of Dutch, French and English
* Solid knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint)
* Highly organised with strong attention to detail
* Proactive, solution‑oriented and comfortable working independently
* Able to meet deadlines and maintain accuracy
* Preferably at least 3 years of experience in a similar role
* Available as soon as possible
* A dynamic, open and friendly work environment with supportive colleagues
* High level of autonomy in organising your daily work
* A stable and reputable company, located in a modern office surrounded by greenery, with outdoor sports options, a pond, and shower facilities
* An attractive and competitive salary package
* Daily free fruit and soup