At Vyntra, we’re looking for a proactive, energetic, and highly organized professional to join our team as a Workplace & HR Coordinator!
This hybrid role combines office operations, event coordination, HR administration, and practical employee support. It’s a key position that keeps our Mechelen office running smoothly and helps create a positive experience for our people.
You’ll be the go-to person on site — supporting colleagues with office logistics, fleet management, day-to-day operational needs, and onboarding/offboarding tasks. The ideal candidate enjoys variety, thrives under pressure, and is confident managing expectations while keeping things running seamlessly.
This is a part-time role (20 hours per week, Monday to Thursday, 9:30–14:30), with some flexibility required for special events such as town halls.
Key Responsibilities
Office Operations & Facilities
* Manage reception, mail, stock, building access, and keys
* Support office logistics, including meetings and town hall organization
* Oversee company car fleet administration
1. Employee Experience & Support
* Provide practical and administrative support to the Mechelen team
* Assist colleagues with HR and office processes
* Support internal communications, team engagement initiatives, and office events
2. HR Administration
* Handle onboarding and offboarding administration (equipment, access, welcome activities)
* Maintain accurate employee records and HR documentation
Key Requirements
Experience & Background
* Skilled in managing multiple tasks and handling changing priorities in office administration and HR support
* Experience in a similar busy office role, or another fast-paced environment such as hospitality, where managing multiple stakeholders is the norm
* Comfortable working independently and taking ownership of responsibilities
Skills & Attributes
* Excellent organizational and multitasking skills
* Confident in setting boundaries and prioritizing tasks
* Strong interpersonal and communication skills
* Proficient in MS Office and HRIS tools (e.g., Personio)
Languages
* Fluency in Dutch and English is required
What We Offer
* A part-time position (20 hours per week) with set hours and flexibility for occasional events
* A supportive, collaborative, and international team environment
* Autonomy and ownership in running the Mechelen office day to day
* A modern office with excellent transport links (next to Mechelen train station, with parking available)
* Flexible and family-friendly working conditions
* Competitive salary and benefits
* Opportunities for learning, development, and growth within Vyntra