Job Description
Remarkable people, trusted by clients to design and advance the world.
Wood is recruiting for a Senior Project Assistant to join its Projects – Process and Chemical Team, focusing on engineering, procurement and construction of complex plants in the Chemical, Petrochemical and Energy industries. The position will be based in Antwerp.
The Role
You will be part of the General Administration Team and your main task will be to manage and confirm adherence to the company policies and procedures used to manage the office infrastructure and resources, and to assign and monitor administrative responsibilities and tasks to ensure maximum efficiency to support our projects.
Our Clients and Projects
Designing the future. Transforming the world.
You will be working for major international clients in the energy market and material market, and you will be part of a team results focused that will provide technical solutions.
What We Can Offer
* Meaningful and interesting projects delivered to leaders of industry across chemical, petrochemical, oil&gas and emerging energy sectors
* Commitment to Diversity and Inclusion; we are an organization actively committed to diversity and inclusion across our business
* Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
* Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
Responsibilities
The key objectives for this role are:
* Ensure all documentation is up to date
* Direct all personnel administration activities including recruitment administration, onboarding, policy and procedure interpretation and terminations
* Collect all timesheets and insert in our time registration system
* Direct the purchasing of expendable materials as required and approved by the Managing Director or Project Manager.
* Manage site access for various sites / people
* Manage the onboarding of new suppliers.
* Support with preparation and sending of Purchase Orders
* Open and support employees with IT tickets and keep track of IT material for the office and site
* Work cooperatively with other team members and managers and provide administrative support
* Communicate effectively with other managers and employees
* Provide support and liaise with our Milan office and local suppliers, for example copy centers, car rental companies, etc.
* Prepare and maintain various cost and statistical reports to support project activities
* Pro-actively connect with various departments in our head office in Milan or our GEC in India and maintain a good relationship
* Maintain a safe and secure working environment
* Ensure security, integrity and confidentiality for the project
* Provide assistance with technical systems, software and related information technology
Qualifications
What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges
* High School Diploma required; Bachelor's degree preferred.
* 2 years of proven experience in the role
* Basic knowledge of standard accounting procedures, company policies and procedures, purchasing and receiving procedures, timekeeping procedures and office administration required.
* Knowledge of training and supervisory techniques
* Experience with social compliance is a plus
* Knowledge of MS Office mandatory, Oracle is a plus
Personal Attributes
* Self-motivation, a proactive outlook and good communication skills
* Problem analysis and assessment
* Work and time management and ability to multi-task and prioritize work
* Strong teamwork, problem solving, organizational and communication skills are essential.
* Fluent in Dutch and English
About Us
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.