We are looking for a highly detail-oriented Payroll & HR Operations Specialist to manage end to end payroll and provide comprehensive HR operational support for employees in Belgium, the Netherlands, and France.
This role ensures accurate and compliant payroll processing while supporting key HR Operations activities including Onboarding, HR administration, Time & attendance, co-managing Car fleet and Benefits administration.
This position works closely with the HRBP, Payroll and other HR team members, Finance, external payroll providers, and benefits vendors in all three countries.
JOB DUTIES:
Multi Country Payroll Management
1. Collect, validate, and submit monthly payroll inputs to country-specific payroll providers under a common platform
2. Perform detailed payroll checks across all countries and ensure timely approvals
3. Take care of bank payments and accounting requirements
4. Manage end-of-year processes and provide year-start figures to payroll vendors (if applicable)
HR Operations & Employee Lifecycle
5. Support HR business partners on employment contracts, amendments, confirmations, exit documents, and other HR letters for each country following local regulations
6. Maintain employee data accurately in HRIS systems and ensure GDPR compliance
7. Serve as the first point of contact for employee HR/payroll/benefits queries and escalate complex cases as needed
8. Provide documentation for internal/external audits
Onboarding & Pre‑boarding Support
9. Manage pre‑hire documentation, and HRIS setup across all three countries
10. Coordinate country-specific requirements
11. Deliver HR induction explaining benefits, payroll processes, and local employment policies
Time & Attendance (T&A)
12. Oversee time tracking/absence systems according to local rules and maintain accurate accruals where applicable
13. Deliver timely monthly T&A closure files for payroll integration
Benefits Administration
14. Manage country-specific employee benefits such as pension, health insurance, etc.
15. Coordinate enrollments, changes, terminations, and claims with insurers/vendors.
YOU MUST HAVE:
16. Minimum 3 years of hands-on experience in Payroll & HR operations, preferably with multi-country exposure in Europe
17. Practical knowledge of labor laws and statutory payroll requirements for Belgium, the Netherlands, and France (strong working knowledge of at least Belgium + one additional country preferred)
18. Flexible to accommodate any new countries based on the requirement
19. Experience with local payroll providers (ADP, Partena, or other)
20. Proficiency in HRIS (Oracle) and MS Office (Excel + Word)
21. Strong communication skills in English, Dutch and French
WE VALUE:
22. Bachelor’s degree in HR/Administration or related discipline
23. Rigorous attention to detail and accuracy and strong stakeholder management skills
24. Strong time management and analytical mindset
WHAT´S IN IT FOR YOU
25. Full time contract with hybrid working (2x per week working from home)
26. Competitive salary with annual reviews
27. Lunch vouchers
28. Structured onboarding and continuous training
29. DKV insurance
30. Eco vouchers
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