Billing Responsibilities
* Produce and review pre-bills for Brussels and other offices, ensuring timely and accurate billing.
* Respond promptly to billing queries, meet with partners as needed, and prepare backup documentation.
* Ensure bills comply with local billing rules and tax legislation, and obtain necessary approvals for special rates/discounts.
* Understand various matters to ensure prompt billing cycles and meet tight deadlines.
* Raise bills only for entities with appropriate Client Due Diligence and report issues to the compliance partner.
* Produce and accurately submit e-billed invoices and address queries from the e-billing team.
Accounts Payable/Expenses (Systems: Chrome River/Aderant)
* Review invoices and expense claims for accuracy, tax validity, and compliance; post overhead invoices on Chrome River.
* Set up bank transfer payments and submit supporting documentation for approval.
* Post invoices on Aderant and prepare manual cheque requests and one-off bank transfers.
* Manage high-volume e-invoices, post Firm credit card transactions, and resolve transaction issues.
* Maintain master Vendor records, set up new vendor details, and manage the vendor call back log.
Accounts Receivable & Treasury
* Check and post daily receipts in the Brussels bank account onto Aderant.
* Manage cash flow, provide cash flow forecasts, and request funding transfers or transmit excess funds.
* Prepare monthly bank account reconciliations and submit reports to the Treasury team.
* Assist with VAT and taxation preparations and post tax payments and receipts as necessary.
Other Duties
* Perform other reasonable duties related to accounting and finance as assigned by key managers.
* Relevant finance experience in a law firm (50+ lawyers) or similar is preferred but not required.
* Must have excellent customer service, motivation, teamwork, and ownership mentality.
* Strong problem-solving, innovation, organization, and attention to detail skills.
* Ability to prioritize and multitask effectively.
* Fluent in French and English, both spoken and written, with professional communication skills.
* Advanced knowledge of CMS Aderant or similar law firm software (e.g., Elite 3E) required.
* Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook) with strong Excel skills.
* Ability to work under pressure, manage tight deadlines, and work extra hours if needed.
* Diplomatic, sound judgment, proactive communication, and flexibility.
* Professionalism and courtesy at all times.
* Competitive salary with additional benefits such as bonuses or perks.
* Opportunities for professional development and training to enhance language skills.
* A stimulating work environment with diverse projects and growth opportunities.
* Flexible working hours or remote work options to support a good work-life balance.
* An inclusive company culture that values diversity and offers equal opportunities for all employees.
* Chance to be part of a dynamic team with international colleagues and challenging projects.
* Company-sponsored activities or events to promote team-building and social interaction.
* Opportunities for personal and professional growth within the company, including long-term career development.