Job Title: Operations Coordinator
About the Role:
We are seeking a highly organized and detail-oriented Operations Coordinator to join our team. As an Operations Coordinator, you will play a key role in supporting our local team by ensuring smooth administrative coordination and contributing to selected marketing activities.
Your Responsibilities:
* Administrative Support & Coordination: Organize internal and external meetings; manage internal processes (purchase requests, CRM, etc.). Ensure compliance with external regulations (contracts, logistics, invitations, local laws). Work closely with the Finance department to ensure process compliance. Manage events such as local and international congresses, travel arrangements, accommodation, and regulatory documentation.
* Marketing & Communication Support: Assist in the creation of marketing materials when needed. Maintain internal platforms (collaboration sites, intranet). Manage grant and sponsorship requests.
* General Office Tasks: Book travel and accommodation for external guests. Organize internal team events. Handle incoming mail and general office duties. Ensure compliance processes are followed in collaboration with the local compliance team.
Your Profile:
* Educational background in administration or equivalent experience.
* Proven experience in administrative project management or as an executive assistant.
* Familiarity with the pharmaceutical industry is a plus.
* Strong organizational skills and ability to prioritize tasks effectively.
* Proficiency in Dutch, French, and English (at least two languages fluently, both written and spoken).
* Autonomous, detail-oriented, reliable, proactive, and a strong team player.
* Proficient in IT tools (MS Office, SAP, CRM, etc.).
* Comfortable working in a hybrid environment (on-site and remote).
Why Choose This Opportunity:
You will be part of a stimulating environment focused on innovation, collaboration, and making a positive impact. The organization values its employees and offers a supportive setting for professional growth and fulfillment.