Description
1. Executive Support
* Manage agendas, meetings, travel, and expenses for the Executive Director and three Directors
* Support meeting preparation as needed
2. Department Coordination & Team Support
* Organize weekly team meetings, departmental activities, and away days
* Maintain SharePoint documents and serve as central contact for administrative requests
* Support onboarding of new team members
3. Project & Event Support
* Assist with event logistics, guest lists, registration setup, and stakeholder coordination
* Handle post-event reporting and invoicing
4. General Administrative Support
* Maintain and update Salesforce contact lists
* Support internal communications and coordinate input for Public Affairs work
Company
One of our clients is looking for a dynamic and motivated Assistant Level 1 to join their Public Affairs team. This is a full-time role (40h/week), initially on a temporary contract with the possibility to transition to a permanent position.
Profile
Experience & Skills:
* Bachelor’s degree in Office Management or similar
* Minimum 3 years’ experience, preferably as an assistant at senior management level
* Excellent written and oral communication skills
* High proficiency in IT, web management, and social media
* Fluent in English; additional languages are a plus
* Proficient in Microsoft Office (Word, Excel, PowerPoint)
* Strong organizational and time management skills, with ability to prioritize
* Excellent interpersonal skills and customer orientation
* Ability to anticipate problems and proactively develop solutions
Personal Qualities:
* Team player who can work independently
* Curious, fast learner, committed to continuous improvement
* Able to work constructively under stress and pressure
* Focused on delivering high-quality support and service
Offer
* Location: Brussels
* Type: Full-time, Temporary (with view to permanent)
* Salary: Up to €3,800/month
* Opportunity to work in a dynamic, international environment at the heart of EU affairs
* Exposure to challenging projects and events
* Positive work culture with attention to work-life balance
* Possibility for career progression from temporary to permanent