Description:
1. Assistance to the Membership Services & Events Department :
* Provide full administrative support including travel arrangements
* Management of the full membership invoicing with BOB 50 commercial tool
* Provide full organisational and administrative support
2. Travel coordinator :
* Plan and manage travel arrangements
* Proceed with accommodation group bookings
* Gather all travel information in a follow up sheet
* Register colleagues to event
* Proceed with visa when appropriate
* Conference material follow-up
* Re-invoicing follow-up when needed
3. Assistance to the Legal Department :
* Provide full administrative support including travel arrangements and expenses reports to the General Counsel
4. Internal meetings :
* Provide full administrative and logistical support to the meeting organizer
* Support the organiser and the participants during the meeting
* Meeting material follow-up (archive any useful documents)
5. Office supplies/stationery :
* Management of stocks and supplies
* Requests quotes and regularly meet with suppliers to get competitive prices
6. Back-up tasks :
* Ensure operational, flexible and efficient back-up tasks when required
7. Office general :
* Check all incoming faxes and post from the letterbox, scan & e-file important documents and distribute to each member of staff
* Ensure that visitors are properly welcomed and that proper control of access to the offices
8. P hone :
* An excellent phone manner is essential to the good reputation of the company
9. Cooperation :
* Very close cooperation and communication among the staff
Profil
* Strong organisational skills and attention to details
* Flexibility and ability to produce results on time
* Ability to work with figures and documents to produce high quality work
* Highly developed social and communication skills
* Self-starter capable of judging when and how to take initiatives
* Computer literacy (Windows, Word, Excel, Access, Internet)
* Fluency (written and spoken) in English, Dutch AND French
Offre
* The company offers you a temporay full time job
* In addition to have the opportunity to earn a good salary, you will also have the opportunity to work in a pleasant environment
* Cooperation between colleagues is a fundamental value for this company
Entreprise
This company is a worlwide professional association of service operators located in Brussel.