Job description
About the Role
We are looking for a Junior QA Specialist in Document Management to join a QA Systems team where digital document management is at the heart of daily activities.
You will support the local Business Process Owner/System Owner and help ensure the smooth operation of digital documentation processes. You will also guide end users so they can work efficiently and compliantly with these tools.
You will work with advanced digital platforms such as Qualipso (Veeva Vault – Content Management System) and be part of a small, collaborative team where knowledge sharing and continuous improvement are key.
Key Responsibilities
* Digital Document Management
o Manage and optimize documentation processes within Qualipso (Veeva Vault – CMS)
o Ensure documents are correctly created, reviewed, approved, stored, and archived
* Implementation of Global Requirements
o Translate and implement global standards and requirements for digital documentation at local level
o Contribute to harmonization and standardization of documentation practices
* User Support & Training
o Guide and support users in the correct use of the CMS modules
o Provide first-line support and basic training on documentation workflows and system functionalities
* Point of Contact for Documentation Management
o Act as the primary contact for the local Manufacturing & Supply (M&S) Hub on documentation-related topics
o Coordinate with QA, Manufacturing, and other stakeholders to resolve documentation issues
* System Support
o Provide technical and functional support for documentation systems
o Escalate issues to IT/Global teams when needed and follow up on resolutions
* Digital Optimization & Continuous Improvement
o Identify opportunities to simplify and digitalize workflows
o Propose and help implement improvements to increase efficiency and user experience
* Quality & Compliance (cGMP)
o Ensure the integrity, traceability, and compliance of all digital documentation
o Work in line with cGMP guidelines and internal quality procedures
Profile Requirements
Education & Experience
* Bachelor’s or Master’s degree in Life Sciences, Pharmacy, Engineering, IT, Quality or similar
* 1–3 years of experience in a regulated environment (pharma, biotech, medical devices, etc.) is a plus
* Knowledge of and experience with cGMP guidelines is a strong plus
* Experience with documentation processes and/or Quality Assurance is an advantage
* Experience with Veeva Vault or similar CMS/QMS tools is a plus (training can be provided)
Skills & Competencies
* Strong affinity for documentation management and digital tools
* Fast learner, able to quickly master new systems and applications
* Excellent accuracy and attention to detail
* Ability to work independently with a strong sense of ownership and responsibility
* Enthusiastic team player with very good communication skills
* Strong writing skills (procedures, work instructions, documentation)
* Fluent in Dutch and English, both spoken and written
Why joining us?
Rapid growth: Amaris has doubled its workforce in Belgium in two years, providing numerous growth opportunities for employees.
Prestigious projects: Candidates will work with renowned clients in the pharmaceutical, biotechnology, and European institutions sectors on impactful missions.
International environment: An agile and dynamic structure promotes intrapreneurship and meritocracy, with international exposure at the heart of Europe.