Job Purpose:
To provide confidential administrative support to the Division Manager and to assist other members of the Premium Beverages team as assigned.
Major Responsibilities and Accountabilities:
* Performing word processing functions, which include the formatting and dispatching of all official documents and correspondence for the Division
* Providing document management support for the Premium Beverages (PB) Team, including:
o Maintaining an effective filing system
o Managing incoming and outgoing mail.
o Scanning and printing documents as required
* Preparing purchase orders for Division/Department needs.
* Provide administrative support for projects, including but not limited to: sourcing and evaluating quotations, tracking progress, and ensuring timely completion.
* Preparing daily commission reports for the Sales Teams.
* Coordinating the Division's content for Brydens "BRIEF" and quarterly magazines.
* Providing support to the Sales & Marketing teams where necessary, following up on customer queries, orders etc.
* Following up on matters affecting the Division's Operations.
* Setting up pricing in the system for the Sales teams as needed
* Preparing deal sheets, sale sheets and price listing for sales teams.
* Filing costings of all new orders received.
* Managing the scheduling of meetings, appointments, foreign travel arrangements and site visits for Managers as required
* Preparing and timely issuing of reports as required
* Acting as Project Team Member for the Division i.e. organizing Division functions as required.
* Managing the Premium Beverages Meeting Room
Knowledge and Experience:
* A minimum of a post-secondary School Diploma in Business or other related field
* Completion of the Administrative Professional Secretary course or other similar qualification
* A minimum of (3) years in a similar capacity, operating in a fast-paced environment
* Strong proficiency with the Microsoft Office Suite, specifically, Excel/Word and PowerPoint
Key Competencies:
* Excellent interpersonal and communication skills, verbal and written
* Excellent organizing and co-coordinating skills
* Strong Problem-Solving Skills
* Ability to work under tight timelines and produce good-quality reports and presentations