Join to apply for the Fleet Operational Partner role at Pauwels Consulting
3 days ago Be among the first 25 applicants
Join to apply for the Fleet Operational Partner role at Pauwels Consulting
Get AI-powered advice on this job and more exclusive features.
Direct message the job poster from Pauwels Consulting
We are looking for a “Fleet Operational Partner”
CDI OR Freelance
Context of the mission
The Fleet Operations Specialist is supporting the Fleet Manager on the EU Fleet to ensure all activities in scope are running smoothly, resulting in a great employee experience. He/she will manage the day-to-day fleet operations and reporting along existing structure and continuously seek to improve processes and data. Main accountabilities are ensuring qualitative & timely follow-up of questions & requests from employees, operationally managing the (internal) suppliers, guarding the driver lifecycle, and invoice follow-up.
Accountabilities / Responsibilities
Support drivers operationally trough
• Answering queries from drivers
• Informing drivers on how to proceed and process changes
• Point of contact for operational topics
• Order and delivery process
• Pro-actively reaching out in case of changes
• Support (pro-actively) communication on global guidelines & expectations
Support the driver lifecycle (hiring/promotion, changes of car, off boarding, international mobility)
o Receives info on new hire/promotions
o Organize timely (day 1) temporary car incl Fuel/Electricity card
o Initiate ordering process
o Receives info on leaving employee
o Set-up returns of the car
o Damage check & final payroll info.
• Changes of car, driver
o Pool Car management (cleaning, damage repair, reassignment, early contract terminations)
o Moving cars from one driver to other
o Temporary Car Management
Partnership management
• Initiates the multi-bidding process with leasing companies
Sustainability and change management
• Support the Fleet manager with everything from ad-hoc analyses to strategic initiatives, to make our Fleet Management program a key value contribution to UCB’s mission and goals
• Act as an EV ambassador for increased EV adoption and culture shift towards a global sustainable fleet
Finance & Admin
• Invoice check and approval & follow up invoice issue.
• Perform other related administrative and supportive duties
EU & Local Reporting
• Work with the Fleet management team and internal stakeholders to maintain visibility and global database of cars ensuring compliancy & data quality
• Provide reports to internal stakeholders (payroll, finance, procurement, sustainability department...)
What are we looking for?
* Experience in Fleet support or automotive industry – Good understanding of Fleet Operations
* Highly motivated self-starter
* Excellent communication skills: ability to adapt communication style to the audience (cultural awareness)
* Excellent English verbal and written communication; French, Dutch & German are a plus. Other languages depending on the countries covered are beneficial
* IT savvy: easy understanding and use of IT tools & systems: ability to quickly master new web-based tools to organize tasks.
* Comfortable with data and basic data management tools, to be able to quickly share updates on any fleet operational related questions
* Well organized, Reliable with good follow-up on topics
* Customer focus oriented with excellent customer service skills and always strive to improve information flow.
* Solid understanding and knowledge of business and Fleet processes and highly attentive to detail to be able to understand, improve and adapt workflows
* Excellent knowledge of car processes
* Quality focused with eye for detail
* Flexibility to help where needed
Seniority level
* Seniority level
Associate
Employment type
* Employment type
Full-time
Job function
* Job function
Management and Manufacturing
* Industries
Staffing and Recruiting
Referrals increase your chances of interviewing at Pauwels Consulting by 2x
Get notified about new Operational Specialist jobs in Brussels, Brussels Region, Belgium.
Brussels, Brussels Region, Belgium 19 hours ago
Brussels, Brussels Region, Belgium 19 hours ago
Zaventem, Flemish Region, Belgium 1 week ago
Lokeren, Flemish Region, Belgium 1 week ago
NATO Internship - Operations Division (OPS)
Brussels, Brussels Region, Belgium 19 hours ago
Brussels, Brussels Region, Belgium 1 week ago
Zaventem, Flemish Region, Belgium 1 week ago
Zaventem, Flemish Region, Belgium 1 week ago
Brussels, Brussels Region, Belgium 4 days ago
Kontich, Flemish Region, Belgium 12 hours ago
Brussels, Brussels Region, Belgium 2 weeks ago
Brussels, Brussels Region, Belgium 1 day ago
Brussels, Brussels Region, Belgium 2 months ago
Brussels, Brussels Region, Belgium 1 week ago
Brussels, Brussels Region, Belgium 1 week ago
Brussels, Brussels Region, Belgium 2 weeks ago
Antwerp, Flemish Region, Belgium 3 weeks ago
Brussels, Brussels Region, Belgium 3 days ago
Brussels, Brussels Region, Belgium 1 week ago
HR Business Partner Operational Excellence
Brussels, Brussels Region, Belgium 1 week ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr