(Executive / Sales / Creative Support)
Type: Contractor (Long-term)
Schedule: Full-time
Location: 100% Remote (LATAM preferred)
Time Zone: EST (US business hours)
Language: Advanced / Fluent English
About The Company
US-based live events & entertainment group delivering premium, high-end experiences. One of its core units focuses on luxury weddings, working closely with couples, planners, venues, and vendors.
About The Role
You'll support a senior creative & sales lead by organizing operations, keeping sales moving, preparing meetings, and transforming rough ideas into polished, client-ready proposals.
This role combines operations, executive support, and creative tasks, including Canva-based proposals and presentations, client and vendor communication, and internal coordination.
This is not a basic admin role. We're looking for someone proactive, visually sharp, and comfortable supporting a fast-moving, creative leader.
Key Responsibilities
Manage inbox, calendar, follow-ups, and reminders
Track leads, proposals, contracts, deposits, and next steps
Prepare meetings and handle post-meeting follow-ups (notes, action items)
Create and polish proposals using Canva and Google Slides
Draft client and vendor emails (client-facing, professional English)
Support event coordination with timelines, floor plans, and documentation
Assist with light social media and basic marketing support
Work within CRMs and project management tools to keep operations organized
Requirements
Advanced / fluent English (written & spoken)
Experience as an Operations Assistant, Executive Assistant, or Sales Assistant
Strong organizational skills and attention to detail
Hands-on Canva experience (required)
Ability to turn messy input into clean, client-ready output
Proactive, reliable, and comfortable owning tasks end-to-end
Nice to Have
Experience in events, weddings, hospitality, or creative agencies
Experience supporting sales leaders, founders, or executives
Familiarity with CRMs, email automation, and PM tools
Nivel de antigüedad
Algo de responsabilidad
Tipo de empleo
Jornada completa
Función laboral
Administración y Gestión de proyectos
Sectores
Servicios de eventos