Responsibilities
Project & Deployment Management
Lead end-to-end implementation of WP2-Kiosk deployments across multiple NATO sites
Manage planning, execution, monitoring, and control of project activities using PRINCE2 and Agile (sprint-based delivery)
Coordinate deployment teams, engineers, and external suppliers/sub-contractors
Oversee site readiness, access coordination, installation activities, and final acceptance
Ensure physical site sign-off and commissioning where required
Act as main coordination point between NCI Agency, NATO stakeholders, and site representatives up to command level
Prepare and deliver progress reports, briefs, and official communications
Maintain communication logs and ensure stakeholder alignment across all sites
Organise and support technical meetings, workshops, and deployment reviews
Manage monthly sprint cycles (planning, execution, review, closure)
Define sprint goals, KPIs, deliverables, and acceptance criteria
Track backlog, dependencies, risks, and issues
Ensure continuous reporting via dashboards and shared tracking tools
Produce sprint completion reports and support payment validation
Identify, log, and escalation risks and issues
Ensure traceability and governance compliance across all project activities
Support change management processes and maintain configuration baselines
Track interdependencies across Work Packages
Coordinate installation and rollout of Registration Authorities across 32 sites
Manage security-related processes (e.g., security card issuance)
Ensure operational readiness of deployed systems
Support retrofits and post-installation adjustments when required
Produce monthly project progress reports and sprint reports
Maintain SharePoint documentation repository
Ensure all documentation is version-controlled and audit-ready
Support delivery acceptance sheets (DAS) for payment milestones
Support tracking of project funding within governance rules
Monitor delivery effort against sprint-based budget model
Ensure alignment of deliverables with cost and milestone structure
Level of Studies
Bachelor’s degree + 7 years experience, or Master’s degree + 5 years experience
Minimum 3 years project management experience in international environments
Experience managing multi-site deployment projects (CIS / IT infrastructure preferred)
Certifications
Mandatory: PRINCE2 or PMP (or equivalent)
PRINCE2 project governance
Agile / Scrum (sprint-based delivery)
Project scheduling tools (MS Project, ServiceNow, etc.)
Configuration management principles
Additional Experience
Large-scale deployment coordination
IT infrastructure or CIS systems rollout
Risk and issue management frameworks
Experience working with senior stakeholders (up to command level)
Ability to manage multi-site technical teams across international environments
Strong communication, reporting, and coordination skills
Ability to write structured reports, briefs, and official documentation
Work in agile sprint cycles (1-month sprints, up to 8–12 per year)
Must operate in structured governance and audit environment
Job Level
Senior
Work Location
100% on-site NATO locations (Braine-l’Alleud + Mons, Belgium)
Travel
Occasional travel within NATO enterprise
Security Clearance
Mandatory NATO SECRET clearance (pre-start requirement)
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